Current jobs related to HR Business Partner - Westville - Vito Solutions

EMPLOYMENT TYPE:

Permanent

COMPANY:

A specialist data consultancy.

LOCATION:

Westville, Durban

WORKING MODEL:

Onsite

JOB OVERVIEW:

The client is a specialised data consultancy dedicated to assisting global SAP clients in mastering their data. Their close-knit team is driven by a genuine passion and a collaborative culture, consistently delivering exceptional results. As an independent, owner-managed firm, they take pride in their expertise in SAP data solutions, earning them the distinction of being SAP Gold Partners. Additionally, they are among a select few globally recognised by SAP for their expertise in Data Management.

DESCRIPTION OF POSITION:

The successful candidate will assist the People Executive in delivering an effective and efficient integrated HR function to the client by implementing best practices.

Talent Attraction, Recruitment, and Selection

• Manage the recruitment and selection process of selected roles per the client's policies and procedures and relevant legislation:
  
  • Place advertisements internally and externally.
  • Liaise with Recruitment agencies on selected vacancies.
  • Shortlist candidates and prepare for interviews.
  • Coordinate and participate in the interview process, chairing selected interviews as appropriate.
  • Contribute to the decision-making of appointments.
  • Ensure all necessary paperwork is recorded and filed.
  • Ensure criminal checks and reference checks are conducted.
    
  • Obtain all relevant documentation from the successful candidate.
  • Notify unsuccessful candidates.
  • Compile employment contracts and process the hire on the internal systems.
    

• Provide input into and support the execution of the employer branding initiatives on LinkedIn.

Employee Training and Development

• Contribute to the development of training and development plans in conjunction with the People Executive.
• Assist with the consolidation of departmental training needs.
• Evaluate skills and performance gaps and identify ways in which this could be addressed in conjunction with the People Executive.
• Identify and select external training providers in conjunction with the
• People Executive.
• Obtain feedback on training delivered and report on training providers and training programmes.
• Develop strategies to ensure that training programmes that were implemented are delivering the desired results in conjunction with the People Executive.
• Develop and implement in-house training programmes to address organisational needs in conjunction with the People Executive.
• Updating and storing employee training records and relevant training documentation on the HR information system/relevant platform.
• Assist with the automation and efficiency in the training and development process.

Talent Management and Organisational Development

• Assist the People Executive with the implementation of the Talent management policy, and processes and plan, such as performance, development, career path and talent retention initiatives.
• Assist in revising and updating job descriptions as and when needed.
• Manage the documentation of Talent management processes on the HR information systems.
• Assist the People Executive and Line Leaders with Talent Management discussions, i.e. Performance, Career discussions.
• Assist the to develop succession plans in conjunction with the People Executive.
• Design and implement coaching strategies based on organisational needs in conjunction with the People Executive.
• Assist in the maintenance of the Competency framework.

On- and Off-Boarding

• Manage the employee onboarding process:
  
  • Compiles onboarding documentation.
  • Ensure new joiners are loaded onto the various platforms.
  • Assist departments with structuring the onboarding process.
  • Schedule onboarding sessions for new joiners.
  • Tracks 3-month and 6-month probation review dates of new joiners and send reminders to line leaders.

• Assist in the continued improvement of the onboarding policy and procedure.
• Evaluate the onboarding process throughout the onboarding period by organising meetings with line leaders and discussing feedback regarding the onboarding process.
• Schedule sessions with new joiners (1 month, 3 months, and 6 months) to check in on their experience and well-being.

Employee Wellbeing

• Provide input into the Employee Wellness policy and procedure, as well as the plan.
• Assist with the identification of the right employee wellness partners and build good relationships with them.
• Manage the execution of employee wellness activities aligned to the plan.
• Review employee leave and overtime information and intervene where needed.
• Keep in contact with employees and maintain a finger on the pulse of the organisation. Raise/anticipate staff concerns and address them accordingly.

Remuneration and Benefits

• Provide input into the monthly payroll activities.
• Respond to payroll questions and queries from employees.
• Support People Executives with remuneration benchmarking, analysis and recommendations.

Change Management and Communication

• Provide input into Change plans and communication strategies.
• Support the implementation of Change plans and communication strategies.

Labour Relations

• Assist in drafting HR policies and procedures in line with legislation and organisational business needs.
• Develop and maintain positive relationships with all employees.
• Deliver first-line advice to employees on respective People (HR) matters per policies, procedures, and appropriate legislation.
• Assist with investigation, disciplinary and grievance matters, and specific IR matters related to BCEA, LRA, EEA and SDA.
• Assist with the completion of all statutory reporting and activities Employee Health & Safety, Employment Equity, Skills development, etc.

HR Administration

• Ensure employee files are maintained and stored.
• Handle daily enquiries from employees on time.
• Prepare reports on employee-related data on an ad hoc basis.
• Recommend new ideas, approaches, and procedures to enhance the efficiency and value of the HR department.
• Assist the People Executive in ensuring that all HR practices are maintained, implemented and updated from time to time to meet organisational needs.

Compliance

• Perform the annual SETA submission.
• Member of the Employment Equity Committee.

General

• This role reports to the People Executive.
• This role is based at the client's Durban office.
• This role serves in an advisory capacity to the client's Line leaders and employees.
• Travel is required.

KNOWLEDGE AND SKILLS:

• Membership to the HPCSA, SABPP, or another Human Resource professional association (preferable).
• Understanding of the South African labour legislation and the practical application thereof.
• Demonstrated knowledge of MS Office.
• Strong interpersonal skills.
• Analytical and problem-solving skills.
• Good prioritisation and planning skills.
• Excellent communication skills (verbal and written).

QUALIFICATIONS REQUIRED:

Industrial Psychology or Human Resources Degree.

EXPERIENCE REQUIRED:

• Minimum of 5 years of HR Generalist/HR Business partner work experience.
• Experience in designing and writing HR policies and procedures.
• Experience in HR information systems (PaySpace is preferable).
• Experience with recruitment and selection.

**Please note: If you have not heard from us within 2 weeks, please consider your application unsuccessful.