Construction Site Administrator

3 weeks ago

Calgary, Canada ACCIONA Full time

The Construction Administrator will provide construction management support to the Construction Monitoring Team as well as provide administrative support to the Special Assets team members. The Construction Administrator will facilitate construction activity within the department and interface with third party service organizations, external service providers as needed.

Responsibilities:
Provide daily administrative support to the Construction Monitoring Team by maintaining inventory and saving down of construction documents, creating and maintaining construction filing systems, reviewing back-up documentation related to draws, ordering title bring-downs for draws, engaging and monitoring progress of engineering firms, coordinating with servicing as to draw funding as well as other coordination and administrative duties.
Manage incoming invoices for weekly payment, utilizing consistent coding of cost allocations associated with specific expenditures, and distributing invoices to other business lines as necessary, troubleshoot issues with vendors regarding late or disputed payments, and research historical invoice payments as requested.
Provide daily administrative support to Special Assets group by assisting with typing, editing, faxing, copying, scanning and notarizing documents for all bank employees as requested. Support the needs of the Ohio Default Management by printing and/or scanning documents, and providing research of emails or files as needed. Process certified and priority mailings and distribute incoming mail. Order stock supplies; set up meetings and plan group event activities. Maintain filing.
Facilitate third party servicing requirements by coordinating with Fannie Mae Default Management. Assist in the creation and filing of Offer in Compromise and Wrap-Up Reports submitted to the Small Business Administration. Create and file Proof of Claim documentation to Bankruptcy Court. Coordinate residential and commercial appraisal requests with Appraisal group.

Requirements:

High School Graduate
3-5 years of experience assisting Project Managers or Mid-to-High Level Managers of a major company
Assistant previously working in a Construction Company environment providing administrative support
Intermediate efficiency in Microsoft Applications( Word, Excel, and PowerPoint)
Ideal candidate must have solid organizational skills, the ability to prioritize assignments within strict deadlines and able to work independently
Effectively communicate orally and written with external customers and employees at varying levels within the organization
Ability to manage projects from beginning to end and the ability to stay focused with multiple demands and deadlines
Valid driver’s license and satisfactory driving record.

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