Project Assistant

4 weeks ago

Montreal, Canada CIMA Canada Inc Full time
Company Description

Welcome to a place where people are at the heart of everything we do.

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home

Job Description

Mission

You are rigorous, organized and consistent in your work. You’re a versatile, autonomous and resourceful Project Assistant who’s not afraid of a challenge. Join our team and take part of the growth of this expertise Our opportunity will enable you to evolve within large-scale projects and act as an expert advisor with the project team and clients on project planning and cost control. Our Project Assistant will be called upon to implement project control strategies and apply them to various energy projects.

You’ll be able to work in one of our offices in the Greater Montreal area (Montreal, Laval, Longueuil) or in the Eastern Townships (Sherbrooke, Granby) in hybrid mode.

Primary Responsibilities

  • Prepare meeting minutes and various follow-up reports, letters and other documents for clients and partners.
  • Manage travel, organize and coordinate meetings, make reservations.
  • Perform word processing for large documents such as reports, specifications, proposals, while writing or correcting texts, mainly in English and ensuring their quality control.
  • Manage the Project Manager’s e-mail, agenda and filing.
  • Ensure administrative follow-up and quality control of projects.
  • Enter data, produce reports and follow good control practices.
  • Assist the Project Manager in all necessary tasks and maintain ISO standards.

Specific mandates and work environment

  • The candidate will work on large-scale, complex engineering projects, generally of the construction type, requiring a variety of reports adapted to governance.
  • The candidate will have to work daily in a constantly evolving work environment and must be adaptable and receptive to new situations and changes.
  • The candidate will contribute to the implementation of new ways of doing things to improve and optimize planning and control practices, in collaboration with the project team and management.

Qualifications

  • College or vocational diploma in administration, secretarial and office management, communications or another relevant discipline
  • Proficiency in planning software (Microsoft Project) and the M365 Suite
  • Experience in major construction projects (construction management) and comfort with numbers
  • Autonomy, team spirit, ability to communicate, synthesize and popularize.

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request. #J-18808-Ljbffr

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