Highway Engineering Administration

4 weeks ago

Vaughan, Canada 407 ETR Full time
Position Summary:

Reporting to the Director, Infrastructure, the role involves assisting the Highway Operations department with various administration duties including, but not limited to:

  • Typing, filing, and photocopying
  • Updating manuals and preparation of letters/documents
  • Data entry, contract preparation, and quotation requests
  • Purchase orders, corridor management, and permitting
Position Responsibilities:
  • Input field data, invoices, payment, and other information into Excel Spreadsheets and databases
  • Provide accurate, organized, and efficient administration support to the Highway Technical Services team
  • Summarize information for the Sr. Manager, Highway Technical Services
  • Assist with filing encroachment applications/permits, drawings, and other records
  • Digitizing records and drawings as well as drawing inventory clean-up
  • Assist with the preparation of purchase orders and procurement documents
  • Updating manuals and spreadsheets
  • Maintain and update electronic and hard copy filing systems
  • Develop and prepare a variety of documents, reports, and forms
  • Assist in the preparation of tender packages to send to contractors
Qualifications/Experience:

Business Administration: 2-year Program or equivalent experience

Civil Engineering Technologist: 2 or 3-year Program

Skills Required:

  • Excellent documentation, communication, and organization skills
  • Detail-oriented and committed to accuracy
  • Experience with Microsoft Excel, Access, Word, PowerPoint, and Visio
  • General knowledge of accounting, accounts payable, and cost reporting/tracking is an asset
  • Team player capable of working independently
  • Ability to prioritize and work well under pressure
  • Strong interpersonal, decision-making, and problem-solving skills
  • Flexibility in duties performed
About the Program:

Purpose: Our program aims to bridge the gap between education and professional life. As a summer student, you’ll gain hands-on experience, learn from industry experts, and contribute to real-world projects.

Eligibility Criteria:
  • Underrepresented Group: We encourage candidates who have identified themselves as part of an underrepresented or marginalized group to apply
  • Age Requirement: Applicants must be 18 years of age or older
  • Enrollment: Currently registered in full-time studies at a post-secondary institution (college or university)
  • Proof of Enrollment: Provide proof of enrollment in your full-time post-secondary studies
  • Availability: Available Monday through Friday during business hours from May to August
Why Choose 407 ETR:
  • Inclusive Environment: We foster an inclusive workplace where diversity is celebrated. Your unique perspective matters to us
  • Mentorship: Our experienced professionals will guide you, helping you develop skills that will serve you well throughout your career
  • Impactful Projects: Contribute to projects that matter. Your work will directly influence our operations and community
Selection Criteria:
  • Returning Students: We value continuity. Returning students will be considered for the program
  • Outreach Program: Our collaboration with the registrar’s office at post-secondary educational institutions ensures that this program serves as an outreach opportunity
  • Career Reflection: As part of the interview process, we’ll ask you to reflect on what you hope to gain from this opportunity and how it aligns with your career path
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