Project Services Manager

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Job Summary

Job Description

ConocoPhillips is one of the world’s leading exploration and production companies based on both production and reserves, with a globally diversified asset portfolio. Headquartered in Houston, Texas, ConocoPhillips has approximately 9,600 employees supporting operations and activities in 13 countries. In 2022, production averaged 1,738 MBOED, and proved reserves were 6.6 BBOE.
 

In Canada, we can trace our history back over 110 years. Headquartered in Calgary, Alberta, our current investment programs are focused on the operated Surmont oil sands development in the Athabasca region of northeast Alberta and the liquids rich Montney unconventional play in northeast British Columbia. Our production averaged 85 MBOED in 2022 and proved reserves were 0.2 BBOE.
 

Our story demonstrates our commitment to the community, our innovative approach to technology and our adaptability during the changes faced by our industry. Within our Calgary office, we have implemented a Hybrid Office Work program, which offers eligible employees flexibility with the option of working remotely on Wednesdays and Fridays. We believe that diverse opinions, ideas, and perspectives are what fuels innovation, and we reinforce this belief through a DEI Council of employees, a culture of psychological safety and an Engagement Network, to name a few. Our workforce represents the international communities in which we live and work, bringing together talented people from a variety of backgrounds and experiences. Consistent with our focus on excellence, ConocoPhillips continues to discover and develop best practices in diversity, equity, and inclusion – for the good of our enterprise, our employees, our vendors, and our communities. 
 

Description:
 

ConocoPhillips Canada is recruiter a Project Services Manager (PSM), accountable for all project controls and related activities, plans, reports, and deliverables for the assigned project. Reporting to the Manager, Capital Projects, The PSM will support the project decision making process by establishing and maintaining the project budget, schedule, risk register, change management log, and all pertinent information required for the Project Management Team (PMT) to make the right decisions at the right time.
 

The PSM will support the project decision making process by establishing and maintaining the project budget, schedule, risk register, change management log, and all pertinent information required for the Project Management Team (PMT) to make the right decisions at the right time.
 

This position will manage the project scheduling, budgeting, progress measurement, estimating, risk management, forecasting, record keeping, reporting, auditing, project data management and administrative services in compliance with the ConocoPhillips Corporate and Canadian Capital Project Management Systems (CPMS & CCPMS). Assurance of due diligence in all project phases will be critical, such that the project is fully scoped, planned, estimated, risked, and corporately approved, stakeholders are aligned with the Project Execution Plan, and key team members are aligned with the scope and expectations leading to successful project delivery.
 

The successful candidate will manage the Project Controls Team, ensuring that all cost and schedule interfaces together with related engineering, procurement, construction, and commercial work fronts are incorporated into the control documents. In addition to the ConocoPhillips organization, this position will interact closely with other parties such as contractors, suppliers, vendors, and subcontractors. Within ConocoPhillips and the other organizations, this position coordinates between multiple stakeholders, including but not limited to Engineering, Quality Management, Construction Management, Project Management, Accounting/Finance, Contracts Administration, Procurement, Expediting, Transportation, and Logistics.

Responsibilities:
 

Project Controls Management:

• Establishes and maintains an integrated project cost, progress, and schedule system.
• Establishes the project services strategy for the project through the different phases.
• Manages an organization of experienced project controls professionals, providing leadership and mentorship, as required.
• Performs project performance and productivity analyses to provide early warning process for variances with recommendations for viable recovery or work-around plans.
• Builds and maintains the project staffing plans, in consultation with the Project Manager and other ConocoPhillips departments.
• Ensures adherence to all Project Controls policies, processes, procedures, and guidelines as established in CPMS and CCPMS.
• Develops additional project-specific procedures and guidelines, where required.
• Establishes KPIs and leading indicators to measure the project health and contractors’ performance, enabling the PMT to make timely decisions to ensure project predictability and delivery.
   

Planning & Scheduling:

• Develops the integrated project plan and schedule, implementing the rolling-wave scheduling concept.
• Ensures that all project scopes, activities, deliverables, and interfaces are properly represented in the integrated schedule. This could include the integration of multiple schedules from multiple sources into a single Integrated Project Schedule (IPS).
• Develops the Basis of Schedule (BoS) document when required.
• Establishes the logic links between all activities in the schedule, properly representing the interdependencies between the different disciplines, departments, and stakeholders.
• Consults with internal and external stakeholders to load the schedule with the resources required to complete each activity and deliverable.
• Builds a risk-ready schedule and performs schedule risk analysis (SRA) when required.
• Maintains and updates the IPS on a regular basis, including the accounting for completed work and the forecast for remaining work.
• Issues look-ahead schedules and schedule reports, as required.
• Performs what-if scenario analysis – as required – to support the change management process and/or the project optionality analyses
   

Cost Management:

• Establishes the project WBS, CBS, integrated control budget and cost management system.
• Builds the project spend profile and manages the cost tracking, forecasting, and reporting processes.
• Aligns and integrates the project cost with the schedule and progress.
• Captures cost commitments, VOWD, changes, and trends to facilitate the Forecast At Completion (FAC) process.
• Creates and updates the contingency drawdown curve and manages contingency allocation and usage across all project phases.
• Reviews and releases for approval invoices from contractors and vendors.
   

Risk Management and Analysis:

• Establishes, manages, and updates the project risk register, including risk owners, mitigation plans and risk status.
• Performs qualitative and quantitative risk analyses, as required.
• Evaluates the risks and opportunities associated with project changes.
• Supports the Risk Analyst in facilitating QRA sessions for the project.
   

Change Management:

• Creates, maintains, and updates the project change log.
• Evaluates cost, schedule and risk impacts associated with project changes and advises the project management team on change decisions and mitigation plans.
• Administers the project change management process and supports the PMT decision-making process.
• Incorporates and tracks the approved project changes into the cost, schedule, and progress deliverables.
• Participates in negotiations with contractors related to project changes, as required.
• Supports the SCM team in updating and revising contracts and purchase orders to incorporate the approved changes into contractors’ and vendors’ scopes.
   

Progress & Reporting:

• Establishes the project progress measurement and earned value system, and integrates this with the project cost and schedule.
• Maintains and periodically updates the project progress measurement system to allow for proper and timely reporting on the project status.
• Consolidates project progress information from the different contractors, vendors, and stakeholders into a single integrated project progress report.
• Reviews and approves progress reports from contractors and vendors.
• Adheres to the Corporate progress reporting requirements.
• Issues periodic progress reports to internal stakeholders.
   
• Oversees the development of project estimates of different classes, as required.
• Evaluates and approves estimates developed by contractors and vendors.
• Reviews, evaluates, and normalizes the commercial bid submissions from vendors and contractors for the different project phases and scopes.
• Engages with internal and external benchmarking service providers to confirm the validity of project estimates, as required.
   

Project Controls Documentation:

• Creates and updates the Project Controls Plan as required.
• Creates the Project Controls Contract Exhibits for all contracts issued for the project.
• Creates the documentation required for project gate assurance reviews, according to CPMS and CCPMS requirements.
• Provides input into the PEP & CEP, as required.
• Supports the project closeout process by providing input into the closeout report, as required.
   

EPC Contractor Oversight:

• Enforces adherence to the Project Controls Contract Exhibits by all contractors.
• Ensures that all contractors are allocating to the project an appropriate number of project controls resources with adequate levels of experience and expertise.
• Manages the project controls deliverables from all contractors, ensuring quality and timeliness of the issued documents.
• Provide oversight on the performance of the contractors’ project controls teams.
   

Stage Gate Project Assurance:

• Develops all project controls deliverables for the project stage gate assurance reviews, per the local BU (CCPMS) and Corporate (CPMS) requirements.
• Acts as the main point of contact for the project gate reviewers for questions and clarifications related to the project controls deliverables.
• Provides support for other project functions, as required, to advance the project through stage gates.
   

Required Qualifications:

• Bachelor's degree or higher in Construction Management, Project Management, Engineering or related field, or foreign equivalent.
• 20+ years of experience in leading project controls activities on major capital projects in the Oil & Gas, Refinery or Petrochemical industries.
• 7+ years of experience on large (mega) projects through all phases of engineering, procurement, fabrication, construction, and C&SU.
• 5+ years of field experience in fabrication facilities and/or construction site locations.
• Advanced technical proficiency in the field of Project Controls with hands-on experience in Planning/Scheduling, Cost Management, Estimating, Progress Measurement, Risk Management, and Project Reporting.
• Proficiency in the use of the project control, accounting and reporting tools including Primavera P6, OmegaPIMS, SAP, PowerBI and AcumenRisk.
• Willing and able (with or without reasonable accommodation) to travel 25% of the time.
• Ability to work in a fast-paced team environment and meet tight deadlines.
• Exceptional analytical and problem-solving skills.
• Legally authorized to work in Canada on a full-time basis without restrictions.
   

Preferred Qualifications:

• PMP Certification.
• 7+ years of experience in leading teams of project controls professionals (or other comparable disciplines) within a project execution organization.
• Proven people management and staff leadership skills.
• Demonstrated ability for development of management reports and presentations.
• Active listener with decision making skills to drive positive performance and achieve results.
• Ability to build collaborative relationships with internal and external stakeholders at different levels of a matrix organization.
• Takes ownership of actions and follows through on commitments by courageously dealing with important problems, holding others accountable and standing up for what is right.
• Takes an active role in acquiring, developing, and retaining a high-performing, highly engaged team.
• Expert at identifying and quantifying “hidden” and undefined scopes.
   

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the closing date.
 

Current employees: Please ensure you have discussed your intent to apply with your current supervisor prior to applying for any internal position.
 

ConocoPhillips is an Equal Opportunity Employer.

Apply Before: 

May 1, 2024

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Job Summary

Job Description

ConocoPhillips is one of the world’s leading exploration and production companies based on both production and reserves, with a globally diversified asset portfolio. Headquartered in Houston, Texas, ConocoPhillips has approximately 9,600 employees supporting operations and activities in 13 countries. In 2022, production averaged 1,738 MBOED, and proved reserves were 6.6 BBOE.
 

In Canada, we can trace our history back over 110 years. Headquartered in Calgary, Alberta, our current investment programs are focused on the operated Surmont oil sands development in the Athabasca region of northeast Alberta and the liquids rich Montney unconventional play in northeast British Columbia. Our production averaged 85 MBOED in 2022 and proved reserves were 0.2 BBOE.
 

Our story demonstrates our commitment to the community, our innovative approach to technology and our adaptability during the changes faced by our industry. Within our Calgary office, we have implemented a Hybrid Office Work program, which offers eligible employees flexibility with the option of working remotely on Wednesdays and Fridays. We believe that diverse opinions, ideas, and perspectives are what fuels innovation, and we reinforce this belief through a DEI Council of employees, a culture of psychological safety and an Engagement Network, to name a few. Our workforce represents the international communities in which we live and work, bringing together talented people from a variety of backgrounds and experiences. Consistent with our focus on excellence, ConocoPhillips continues to discover and develop best practices in diversity, equity, and inclusion – for the good of our enterprise, our employees, our vendors, and our communities. 
 

Description:
 

ConocoPhillips Canada is recruiter a Project Services Manager (PSM), accountable for all project controls and related activities, plans, reports, and deliverables for the assigned project. Reporting to the Manager, Capital Projects, The PSM will support the project decision making process by establishing and maintaining the project budget, schedule, risk register, change management log, and all pertinent information required for the Project Management Team (PMT) to make the right decisions at the right time.
 

The PSM will support the project decision making process by establishing and maintaining the project budget, schedule, risk register, change management log, and all pertinent information required for the Project Management Team (PMT) to make the right decisions at the right time.
 

This position will manage the project scheduling, budgeting, progress measurement, estimating, risk management, forecasting, record keeping, reporting, auditing, project data management and administrative services in compliance with the ConocoPhillips Corporate and Canadian Capital Project Management Systems (CPMS & CCPMS). Assurance of due diligence in all project phases will be critical, such that the project is fully scoped, planned, estimated, risked, and corporately approved, stakeholders are aligned with the Project Execution Plan, and key team members are aligned with the scope and expectations leading to successful project delivery.
 

The successful candidate will manage the Project Controls Team, ensuring that all cost and schedule interfaces together with related engineering, procurement, construction, and commercial work fronts are incorporated into the control documents. In addition to the ConocoPhillips organization, this position will interact closely with other parties such as contractors, suppliers, vendors, and subcontractors. Within ConocoPhillips and the other organizations, this position coordinates between multiple stakeholders, including but not limited to Engineering, Quality Management, Construction Management, Project Management, Accounting/Finance, Contracts Administration, Procurement, Expediting, Transportation, and Logistics.

Responsibilities:
 

Project Controls Management:

• Establishes and maintains an integrated project cost, progress, and schedule system.
• Establishes the project services strategy for the project through the different phases.
• Manages an organization of experienced project controls professionals, providing leadership and mentorship, as required.
• Performs project performance and productivity analyses to provide early warning process for variances with recommendations for viable recovery or work-around plans.
• Builds and maintains the project staffing plans, in consultation with the Project Manager and other ConocoPhillips departments.
• Ensures adherence to all Project Controls policies, processes, procedures, and guidelines as established in CPMS and CCPMS.
• Develops additional project-specific procedures and guidelines, where required.
• Establishes KPIs and leading indicators to measure the project health and contractors’ performance, enabling the PMT to make timely decisions to ensure project predictability and delivery.
   

Planning & Scheduling:

• Develops the integrated project plan and schedule, implementing the rolling-wave scheduling concept.
• Ensures that all project scopes, activities, deliverables, and interfaces are properly represented in the integrated schedule. This could include the integration of multiple schedules from multiple sources into a single Integrated Project Schedule (IPS).
• Develops the Basis of Schedule (BoS) document when required.
• Establishes the logic links between all activities in the schedule, properly representing the interdependencies between the different disciplines, departments, and stakeholders.
• Consults with internal and external stakeholders to load the schedule with the resources required to complete each activity and deliverable.
• Builds a risk-ready schedule and performs schedule risk analysis (SRA) when required.
• Maintains and updates the IPS on a regular basis, including the accounting for completed work and the forecast for remaining work.
• Issues look-ahead schedules and schedule reports, as required.
• Performs what-if scenario analysis – as required – to support the change management process and/or the project optionality analyses
   

Cost Management:

• Establishes the project WBS, CBS, integrated control budget and cost management system.
• Builds the project spend profile and manages the cost tracking, forecasting, and reporting processes.
• Aligns and integrates the project cost with the schedule and progress.
• Captures cost commitments, VOWD, changes, and trends to facilitate the Forecast At Completion (FAC) process.
• Creates and updates the contingency drawdown curve and manages contingency allocation and usage across all project phases.
• Reviews and releases for approval invoices from contractors and vendors.
   

Risk Management and Analysis:

• Establishes, manages, and updates the project risk register, including risk owners, mitigation plans and risk status.
• Performs qualitative and quantitative risk analyses, as required.
• Evaluates the risks and opportunities associated with project changes.
• Supports the Risk Analyst in facilitating QRA sessions for the project.
   

Change Management:

• Creates, maintains, and updates the project change log.
• Evaluates cost, schedule and risk impacts associated with project changes and advises the project management team on change decisions and mitigation plans.
• Administers the project change management process and supports the PMT decision-making process.
• Incorporates and tracks the approved project changes into the cost, schedule, and progress deliverables.
• Participates in negotiations with contractors related to project changes, as required.
• Supports the SCM team in updating and revising contracts and purchase orders to incorporate the approved changes into contractors’ and vendors’ scopes.
   

Progress & Reporting:

• Establishes the project progress measurement and earned value system, and integrates this with the project cost and schedule.
• Maintains and periodically updates the project progress measurement system to allow for proper and timely reporting on the project status.
• Consolidates project progress information from the different contractors, vendors, and stakeholders into a single integrated project progress report.
• Reviews and approves progress reports from contractors and vendors.
• Adheres to the Corporate progress reporting requirements.
• Issues periodic progress reports to internal stakeholders.
   

Estimating & Benchmarking:

• Oversees the development of project estimates of different classes, as required.
• Evaluates and approves estimates developed by contractors and vendors.
• Reviews, evaluates, and normalizes the commercial bid submissions from vendors and contractors for the different project phases and scopes.
• Engages with internal and external benchmarking service providers to confirm the validity of project estimates, as required.
   

Project Controls Documentation:

• Creates and updates the Project Controls Plan as required.
• Creates the Project Controls Contract Exhibits for all contracts issued for the project.
• Creates the documentation required for project gate assurance reviews, according to CPMS and CCPMS requirements.
• Provides input into the PEP & CEP, as required.
• Supports the project closeout process by providing input into the closeout report, as required.
   

EPC Contractor Oversight:

• Enforces adherence to the Project Controls Contract Exhibits by all contractors.
• Ensures that all contractors are allocating to the project an appropriate number of project controls resources with adequate levels of experience and expertise.
• Manages the project controls deliverables from all contractors, ensuring quality and timeliness of the issued documents.
• Provide oversight on the performance of the contractors’ project controls teams.
   

Stage Gate Project Assurance:

• Develops all project controls deliverables for the project stage gate assurance reviews, per the local BU (CCPMS) and Corporate (CPMS) requirements.
• Acts as the main point of contact for the project gate reviewers for questions and clarifications related to the project controls deliverables.
• Provides support for other project functions, as required, to advance the project through stage gates.
   

Required Qualifications:

• Bachelor's degree or higher in Construction Management, Project Management, Engineering or related field, or foreign equivalent.
• 20+ years of experience in leading project controls activities on major capital projects in the Oil & Gas, Refinery or Petrochemical industries.
• 7+ years of experience on large (mega) projects through all phases of engineering, procurement, fabrication, construction, and C&SU.
• 5+ years of field experience in fabrication facilities and/or construction site locations.
• Advanced technical proficiency in the field of Project Controls with hands-on experience in Planning/Scheduling, Cost Management, Estimating, Progress Measurement, Risk Management, and Project Reporting.
• Proficiency in the use of the project control, accounting and reporting tools including Primavera P6, OmegaPIMS, SAP, PowerBI and AcumenRisk.
• Willing and able (with or without reasonable accommodation) to travel 25% of the time.
• Ability to work in a fast-paced team environment and meet tight deadlines.
• Exceptional analytical and problem-solving skills.
• Legally authorized to work in Canada on a full-time basis without restrictions.
   

Preferred Qualifications:

• PMP Certification.
• 7+ years of experience in leading teams of project controls professionals (or other comparable disciplines) within a project execution organization.
• Proven people management and staff leadership skills.
• Demonstrated ability for development of management reports and presentations.
• Active listener with decision making skills to drive positive performance and achieve results.
• Ability to build collaborative relationships with internal and external stakeholders at different levels of a matrix organization.
• Takes ownership of actions and follows through on commitments by courageously dealing with important problems, holding others accountable and standing up for what is right.

• Takes an active role in acquiring, developing, and retaining a high-performing, highly engaged team.
• Expert at identifying and quantifying “hidden” and undefined scopes.
   

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the closing date.
 

Current employees: Please ensure you have discussed your intent to apply with your current supervisor prior to applying for any internal position.
 

For information on our Sustainable Development performance in Canada, visit  www.cpcsustainability.ca
 

ConocoPhillips is an Equal Opportunity Employer.

Apply Before: 

May 1, 2024

Sponsorship:

ConocoPhillips’ sponsorship for employment authorization in the country where this job is located is NOT available for this position.

EEO:

ConocoPhillips is an equal opportunity employer. ConocoPhillips: Accountability + Performance

We're ConocoPhillips, a global oil and gas company with thousands of people challenged with an important job - to safely find and deliver energy for the world.

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