Recruitment Assistant

2 weeks ago

Canmore, Canada Town of Canmore Full time

902 7 Ave, Canmore, AB T1W 2B6, Canada Req #948

COVID-19 MANDATORY VACCINATION DIRECTIVE (PLEASE READ)

As an employer with a strong commitment to health and safety, the Town of Canmore will take every reasonable step to protect the health, safety, and welfare of its employees and others from the hazard of COVID-19. The Town has determined that the protection of its workplace must mandate COVID-19 vaccinations for all its employees as a further control in mitigating the hazard of COVID-19. This new directive and related procedures outline the requirement for employees to be fully vaccinated against COVID-19, unless unable to receive vaccination due to an accepted medical reason. Therefore, all prospective candidates may be respectfully asked to:

  • Disclose vaccination status during the hiring process (in a respectful and confidential manner
  • Provide documentation to support vaccination status before a job offer
  • Participate in our rapid testing program and meet our vaccination deadlines for single-dose vaccine candidates

Why work for the Town of Canmore? For starters you can take great pride in our organization, its positive work culture and our exceptional team of talented professionals. We continue to strive to accomplish outstanding work each day for our citizens. In this role, you get to spread the word about our unique workplace culture, find candidates who are aligned with our vision and objectives, and help support people in our organization who are professional, fun, dedicated and passionate about the work, our community, and the endless opportunities for adventure in our magnificent Rocky Mountain environment.

Position Overview: As a member of the Human Resources (HR) team and reporting to the HR Advisor – Employee Experience, the Recruitment Assistant is responsible for administrative activities related to recruitment, internal transfers, and supporting employee onboarding into the Town’s Human Resources Information System. This position provides effective customer service to internal and external clients and maintains a high degree of confidentiality. This includes timely and accurate written/oral communication with job seekers, hiring managers, other internal stakeholders, as well as external service providers. Integrity and thoroughness are crucial, as the Recruitment Assistant is responsible for maintaining employee records, drafting, and distributing employment contracts, administrative onboarding tasks, and performing a variety of other detail-oriented duties (e.g., job postings, grant applications, surveys, etc.). This position is also one of the HR team’s Power Users for SharePoint Online.

Attributes: This job is for someone who is adaptable, collaborative, a self-starter, confident, and resourceful. Strong organizational skills are required with the ability to meet deadlines and priorities. As you will work with multiple software programs to accomplish your work, we require someone with strong administrative and computer skills and the ability to learn new programs quickly. While related post-secondary education would be considered an asset, you must have obtained a minimum of a high school diploma and minimum of one-year administrative experience.

Experience:

  • Advanced computer skills, specifically with Microsoft 365 (particularly Word, Excel, and Outlook) – required
  • Demonstrated ability to learn new software and leverage technology, trouble-shooting issues, and teaching others how to effectively use the system for their work – required
  • One year of related experience in administrative positions – required
  • Excellent verbal and written communication skills – required
  • Able to prioritize work and efforts with discernment for the activities that provide the greatest level of value in advancing key outcomes – required
  • Experience handling professional calls – required
  • Experience working and managing files in SharePoint Online – preferred
  • Experience working in Dayforce or other Human Resources Information Systems – preferred
  • Experience in full cycle recruitment – asset
  • Conflict resolution training – asset
  • Experience in a municipal setting – asset

Education:

  • Post-secondary education in a related field such as Human Resources or Business Administration – asset

Salary and Benefits:

  • Pay Range- $32.57 - $36.40
  • This is a full-time (35 hours per week) permanent position.
  • Competitive Salary, benefits package, & personal wellness plan
  • Standard 35-hour work week & EDO-Earned Day Off program (i.e., This position works a 5-day work week earning 1 day off in a 3-week cycle)
  • Personal development & learning opportunities
  • Work-Life Balance

Closing Date for Applications: This posting will remain open until 9.59 pm MST on June 16, 2024.

How to Apply: To apply, please combine your cover letter and resume into a single document (PDF or Word) and click the “Apply Now” button below. To help us learn more about you, in your cover letter please clearly detail the following:

Why you want to work with us in this position? Why Canmore?

What do you love about Canmore, and how will you benefit the community in this role?

What values, attitude and strengths will you contribute to our team?

Prior to beginning work, the successful candidate will be required to submit all required certifications and documentation, including driver`s abstract and records checks. The Town of Canmore wishes to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.

The Town of Canmore is an inclusive and equal-opportunity employer. All applicants will be considered for employment without attention to age, colour, race, gender, ancestry, ethnic origin, disability or sexual orientation. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,hr@canmore.ca

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