Litigation Law Clerk
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We are a growing litigation firm seeking a detail-oriented, highly organized Senior Litigation Law Clerk with at least 3+ years of experience to support our legal team and provide exceptional service to our clients. The ideal candidate will be proactive, responsive, and comfortable wearing many hats in a small firm setting. This role is key to helping our lawyers move files forward efficiently while ensuring a professional and supportive client experience.
Key Responsibilities
Client Service
- Serve as a first point of contact for clients via phone, email, and in person
- Manage client communications with professionalism
- Schedule client meetings and coordinate lawyer calendars
- Ensure timely follow-up with clients on required documents and next steps
- Maintain confidentiality and handle sensitive information with discretion
- Open and close litigation files in accordance with firm procedures
- Prepare and file court documents including pleadings, motion records, affidavits, and briefs
- Organize and manage deadlines using Clio or other case management software
- Conduct legal research and summarize findings when required
- Assist with preparing hearing and trial materials
- Manage undertakings, productions, and discovery deadlines
- Diarize court dates, limitation periods, and other critical deadlines
Administrative & Team Support
- Maintain electronic and physical file organization
- Assist in managing accounts receivable follow-ups related to file progress
- Train and support junior administrative staff as needed
- Contribute to improving firm systems and processes
- Participate in team meetings and provide status updates on files
Qualifications
- Law Clerk diploma or equivalent experience in a litigation-focused environment
- 3+ years of litigation experience in a law firm or legal setting
- Strong knowledge of court rules and filing procedures (particularly in Ontario)
- Proficiency in legal software (Clio preferred), Microsoft Office, court filing systems and Adobe
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Client-focused with a professional and calm demeanor
Why Join Us?
We are a small but ambitious firm where your contribution makes a direct impact. We value initiative, collaboration, and continuous improvement. If you're looking for a role where you can grow, be appreciated, and help shape a modern litigation practice, we’d love to meet you.
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