Executive Assistant, Senior Vice President and Chief Operating Officer

At South Bow, we do one thing, and we do it well: safely moving oil between some of the world’s most critical markets. We’re building our high-performing team with versatile thinkers who thrive on solving big challenges together. If you’re ready for a position where your skills are highly valued and your work is incredibly important, we want to meet you. Bring your talents to a new streamlined energy company, dedicated to operational, commercial and safety excellence as we pursue our critical purpose of delivering the energy people need.

The Opportunity:

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Senior Vice President and Chief Operating Officer (SVP & COO) . This role is a trusted partner to the executive, helping manage priorities, coordinate complex activities, and enable the effective execution of business objectives. The successful candidate will exercise sound judgement and discretion while managing highly confidential and time-sensitive matters, complex schedules, executive communications, travel, meetings, and stakeholder engagements. Working closely with leaders, employees, external partners, agencies, and service providers, this individual will bring a proactive, collaborative approach and the ability to anticipate needs, manage competing priorities, and thrive in a fast-paced environment.

What You Will Do:

Executive Support

• Provide comprehensive administrative and operational support to the SVP & COO.
• Manage a complex and dynamic calendar, proactively coordinating meetings, priorities, and commitments.
• Coordinate complex domestic and international travel, including itineraries, logistics, and supporting materials.
• Prepare and submit expense reports and manage other executive administrative requirements.
• Draft and manage confidential correspondence, communications, presentations, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders, handling sensitive and high priority matters with professionalism and discretion.
• Plan and coordinate executive-level meetings, leadership activities, and external engagements.
• Anticipate executive needs, proactively address scheduling conflicts and priorities, and ensure timely follow-up on commitments and action items.

Administrative & Operational Support

• Prepare professional communications, including emails, memos, letters, presentations, and other executive materials.
• Review incoming correspondence, submissions, and reports, identifying priorities and coordinating appropriate follow-up.
• Track outstanding action items, invitations, correspondence, approvals, and documents requiring signature.
• Handle confidential and sensitive information with a high degree of discretion and sound judgment.
• Use Microsoft Dynamics 365 (D365) to manage purchase requisitions and process invoices.
• Coordinate meetings and logistics to support the smooth execution of day-to-time priorities.
• Support office and departmental activities, including planning, moves, and other administrative requirements.
• Identify opportunities to improve administrative processes and ways of working.

Stakeholder Engagement & Event Coordination

• Build strong, collaborative relationships with executives, leaders, and administrative teams across Canada and the United States.
• Coordinate executive and business events, ensuring seamless planning, communication, and execution.
• Represent the SVP & COO's office professionally in interactions with internal and external stakeholders.

Minimum Qualifications :

• Significant administrative experience, preferably supporting senior executives in a fast-paced, complex environment.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
• Comfort using emerging AI and digital tools to improve productivity and efficiency.
• Excellent written and verbal communication skills, with the ability to communicate effective across all levels of the organization.
• Demonstrated discretion and sound judgment when managing confidential or sensitive information.
• Exceptional organizational and time-management skills, with the ability to prioritize competing demands and meet tight deadlines.

Preferred Qualifications:

• Strong judgment, professionalism, and interpersonal skills when working with senior leaders and internal and external stakeholders.
• Highly organized and detail-oriented, with a resourceful and solutions-focused approach.
• Proactive and self-motivated, with the ability to anticipate needs and take initiative.
• Ability to work independently with minimal direction while remaining connected to broader business priorities.