Payroll Specialist

ROLE

We are currently seeking a hands-on, tech savvy Payroll Specialistto join the downtown Calgary head office to support the Payroll team in carrying out the payroll activities of our growing business.

KEY RESPONSIBILITIES

• Accurate and timely full cycle employee and contractor payroll and expense processing and reporting .
  • Ensure compliance with federal and provincial payroll, privacy legislation, organizational policies and procedures, and Generally Accepted Accounting Principles (GAAP) .
  • Timesheet tracking, auditing, and query resolution .
  • Contractor invoice tracking, processing, and query resolution.
  • Prepare payroll journal entries and post to the general ledger, including month end payroll and/or contractor accruals .
  • Reconcile and analyze a variety of balance sheet and P&L accounts .
  • Collaborate with Finance on payroll analytical analyses, reconciliations, remittances and audit requirements .
  • Assist with month-end, quarter-end, and year-end financial close activities .
  • Prepare government and 3rd party remittances, year-end/audit requirements, and other internal/external stakeholder payroll reports and remittances .
  • Support year-end payroll activities, including T4s, W-2s, ROEs, or other jurisdiction-specific reporting requirements .
  • Assist with time off tracking and prepare regular reports to managers or at employees’ request .
  • Provide excellent user support for internal payroll systems and processes .
  • Respond to and resolve employee pay queries and other ad hoc payroll related activities .
• Assist with payroll process improvements .
  • Testing, implementation, documentation, and user support of new systems and upgrades .
  • Identify opportunities to standardize and improve processes and procedures .
  • Help develop employee training and documentation .
• Provide vacation coverage for payroll team members.

Note: In addition to these duties personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the company.

POSITION REQUIREMENTS

Qualifications

• Bachelor’s Degree, Business Administration diploma or equivalent with a major in accounting.
• A PCP designation or actively pursuing one.

Experience

• 2 – 5 years of experience in payroll and accounting.

Skills and Knowledge

• Knowledge of both Canadian and US payroll and employment standards and legislation.
• Ability to act with discretion when handling confidential information.
• Superior attention to detail and strong focus on accuracy.
• Strong interpersonal and communication skills, with the ability to build effective working relationships across all levels of the organization.
• Excellent organizational, time management, critical thinking, and analytical skills.
• Proficient in Microsoft Office applications, including advanced Excel skills for data analysis, reporting and reconciliation.
• Explorer Eclipse software experience considered an asset but not required.
• Self-motivated, results driven, and able to work well under time constraints.
• Strong desire to learn and grow within the company.

WORKING CONDITIONS

This is a permanent position based at our Calgary office with a 5-day work week, 8-hour days.

REPORTING RELATIONSHIPS

The Payroll Specialist reports to the Payroll Manager.

Department

Finance

We thank all applicants in advance. Only those selected for an interview will be contacted.