Project Administrator
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Responsibilities:
- Project Administration
- Provide project support and coordination for the engineering team to help ensure projects are executed on time and within budget.
- Set up projects according to department best practices and standards.
- Project coordination and tracking using Microsoft Excel and project management tools
- Maintain accurate project tracking and data entry.
- Timely performance of necessary tasks to initiate, monitor progress, close, bill, and archive project files digitally.
- Financial Support
- Verify receipt of services procured to support payment of supplier invoices.
- Request cost quotations from internal design, material, and construction resources.
- Summarize and evaluate project financial outcomes at completion.
- Prepare and enter invoicing in the accounting system (Microsoft Dynamics SL & Acumatica).
- Complete billing and invoicing for various clients.
- Complete expenses reports.
- Process invoices for payment.
- Office Culture & Social Events
- Plan and coordinate office social events, including holiday parties, team lunches, celebrations and seasonal gatherings.
- Manage event logistics such as venue booking, catering, invitations, RSVPs and supplies.
- Track event budgets and expenses.
- Recognize staff milestones such as birthdays, work anniversaries and welcomes for new hires.
- Gather staff feedback and ideas to keep events engaging and inclusive.
- General Administrative Duties
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- Manage basic office supplies and necessities.
- Maintain and improve contract reporting tools and templates.
- Coordinate and maintain records for office space, company credit cards, and other equipment and assets.
- Other duties as assigned
Qualifications:
- Minimum of 2 years of experience in a similar role or equivalent education such as a degree or certificate in business administration, project management, or accounting.
- Previous experience with Enterprise Resource Management (ERP) software systems would be an asset.
- Experience working in the electric utility, or a related engineering/construction environment would be an asset.
- Experience with electric utility project estimating and project management would be an asset.
- Class 5 driver’s license
The eligible candidate should possess:
- Demonstrated proficiency in Microsoft Office applications: Word, Excel, PowerPoint, MS Project.
- Exceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence,
- Ability to work within a deadline-oriented team environment, to prioritize work, and to work independently,
- Strong organizational skills and attention to detail including ability to adapt and problem solve
- Well developed interpersonal skills with the ability to cultivate strong business relationships internally and externally
- Familiarity with accounting and/or project management principles
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