Project Coordinator

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Who are you?

You are an experienced Assistant Project Manager with 3+ years’ experience, seeking your next step or are currently working in a similar role within a comparable environment. You’re motivated to join a growing and dynamic team. You are highly organized, exceptionally detail-oriented, and thrive in a role focused on documentation, coordination, and administrative project support. You are comfortable managing multiple priorities and producing accurate, high-quality work under tight timelines.

The ideal candidate is self-motivated, driven, and capable of working both independently and as part of a team. In this impactful role, you will be providing leadership and direction, actively embedding and promoting the purpose, values, and vision of Turner & Townsend.

Job Description

As the Project Coordinator you will be involved in:

Coordination & Administrative Support

• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
• Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle.
• Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting.
• Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items.
• Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records.
• Provide day-to-day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout
• Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation
• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification

Project Controls, Reporting & Systems Management

• Initiate and track vendor POs, change orders, and related approvals.
• Monitor contract and change‑order progress from submission through final approval.
• Prepare, transcribe, and distribute accurate and timely meeting minutes, ensuring clear capture of discussions, decisions, and action items
• Maintain and actively manage project logs, including action item logs, decision logs, risk and issue registers, deliverable and milestone tracking logs
• Track all project deliverables and ensure consistent follow-up with stakeholders to drive completion
• Develop and maintain high-quality reports, dashboards, and presentations for internal teams and external stakeholders
• Prepare clear, professional written communications, summaries, and status updates
• Ensure all project documentation is properly organized, version-controlled, and up to date in project systems

Documentation, Compliance & Administrative Support

• Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials.
• Identify opportunities to improve processes, workflows, and documentation practices
• Assist with establishing effective project governance, processes and systems to be utilized throughout project.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Update project status, schedules, budgets, and milestones in owner systems with a high degree of accuracy
• Support preparation of reporting materials for multiple audiences, including executive dashboards and formal reports
• Track financial commitments, purchase orders, and change orders, and monitor approval processes
• Assist with reconciliation of financial tracking and cash flow reporting

Communication & Stakeholder Coordination

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