Manager, Grants

Executive Director of Finance and Donor Services

Salary range

$71,800 - $81,000

Job type

Full-Time, Permanent, Hybrid working 2-3 days per week

Posting period

Tuesday, October 27, 2026

The opportunity

Are you motivated by the chance to help all young people in Canada access mental health support and Feel Out Loud at Kids Help Phone (KHP)?

Kids Help Phone Foundation is seeking a Manager, Grants & Funding Operations to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth.

The Manager, Grants & Funding Operations plays a key role in managing and reporting on the funds and fund disbursements that supports the mission of Kids Help Phone. Reporting to the Executive Director of Finance & Donor services, this position is responsible for overseeing the financial administration of gifts from donors; while collaborating with internal stakeholders to ensure compliance with funding agreements and timely reporting, as well as managing disbursements between Kids Help Phone Foundation and Kids Help Phone.

The ideal candidate is highly organized, financially astute, and experienced in grant/fund administration, budgeting, financial reporting, and cross-functional collaboration within a charitable or not-for-profit environment. It’ll take courage, collaboration, innovation, resilience and trust.

If you’re interested in giving more young people’s feelings a place to go with KHP Foundation, you can explore this opportunity today.

The responsibilities

Gift and Fund Administration & Compliance

• Manage and support the full gift lifecycle from proposal through financial close-out and stewardship reporting.
• Monitor fund disbursement expenditures and funding utilization to ensure compliance with approved program budgets and monitoring associated deliverables/KPIs
• Collaborate with Kids Help Phone Foundation Donor Experience team and Kids Help Phone program leads on all reporting requirements for donor stewardship reports, leading all financial components
• Support the Director, Donor Experience with gift deliverables calendar to monitor reporting requirements and deadlines.
• Coordinate and facilitatecross-functional kickoffmeetings following thereceipt of grantsor major gifts, ensuring alignment amongall internal andexternal stakeholders manage all partners for applicable grants.
• Coordinate the development and monitoring of gift/grant budgets in collaboration with program leaders and KHP accounting team
• Develop monitoring tools/dashboards for restricted gifts
• Prepare financial reports for gifts, funds and fund disbursements for internal and donor facing
• Support monthly, quarterly, and annual financial reporting related to funds and fund disbursements
• Assist with annual audits by preparing fund disbursement schedules and supporting documentation.
• Assist with developing, monitoring, forecasting and reporting against funding priorities
• Reconciliation and reporting on fund balances to funding priorities
• Conduct annual refresh of funding
• Manage fund disbursements to Kids Help Phone

Proposal Support

• Support the Philanthropy team in the development of budgets for new proposals and collaborating with Kids Help Phone program teams
• Review proposal budgets to ensure accuracy, sustainability, and alignment with funding priorities

Reporting & Analysis

• Track funding trends in relation to funding priorities
• Develop dashboards and reporting tools to improve fund management processes.
• Identify potential financial risks and recommend corrective actions where necessary.

Cross-Functional Collaboration

• Work closely with Senior Leadership Team, Kids Help Phone Finance and Program teams and Kids Help Phone Foundation fundraising teams to support accurate gift, fund and fund disbursement reporting and compliance. Provide guidance to Operational Leadership Team and Kids Help Phone Finance team on gift and fund and fund disbursement compliance and financial reporting requirements
• Assist Executive Director, Finance and Donor Services with monthly internal expense reporting
• Assist with various board and management reporting
• Recommend and implement best practices for gift, fund and fund disbursement management processes.
• Improve internal controls, reporting procedures, and documentation standards.
• Stay current on accounting standards, charitable sector regulations, and funder requirements.

The qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or a related field.
• CPA designation (or progress toward CPA) is considered an asset.
• Minimum 3–5 years of experience in grants management, fund ac