Project Coordinator

We Are Partners

As a Project Coordinator, you will support overall project performance by assisting with cost control, scheduling, documentation, and project reporting. Reporting to the Project Manager, this role plays a key part in ensuring project information is accurate, timely, and aligned with contractual and operational requirements.

This position is well suited for a detail-oriented construction professional who thrives in a fast-paced environment and enjoys supporting project delivery from start to finish.

Key Responsibilities

Document Control & Project Administration

• Review and manage project submittals to ensure compliance with subcontract scope, specifications, and contract drawings.
• Review and process Requests for Information (RFIs), ensuring inquiries are valid and cannot be resolved through contract documents, drawings, or specifications.
• Prepare and compile supporting documentation for RFIs, including photos, sketches, and field information.
• Maintain organized and accurate project documentation throughout the project lifecycle.

Cost Control & Project Financial Support

• Log and distribute Requests for Quotation (RFQs) to subcontractors in a timely manner using Procore and in accordance with company procedures.
• Prepare and submit Project Change Orders (PCOs/CORs) to owners and consultants.
• Maintain accurate pricing logs, cost tracking reports, and related documentation within project systems.
• Support project cost tracking and assist in maintaining financial accuracy across active projects.

Scheduling & Project Coordination

• Develop, maintain, and implement procurement and submission schedules based on project requirements and construction timelines.
• Coordinate with field staff to establish realistic submission and approval timelines.
• Monitor project schedules and proactively communicate updates or revisions to all stakeholders.
• Identify potential delays or scheduling conflicts and elevate issues in collaboration with the Project Manager.
• Support overall project scheduling accuracy and coordination across trades and consultants.

Contracts, Drawings & Specifications

• Interpret and understand prime contracts, subcontract agreements, drawings, and specifications.
• Support review of subcontractor scopes of work, including inclusions, exclusions, and contractual limitations.
• Assist in ensuring all project documentation aligns with contract requirements and project execution plans.
• Maintain awareness of contractual obligations and assist in identifying potential risks or discrepancies.

Meetings & Communication

• Coordinate and schedule project meetings, including subcontractor kickoff meetings, coordination meetings, OAC meetings, and project review sessions.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and, where required, chair project meetings to ensure accountability and clear communication among stakeholders.
• Support effective communication between project teams, subcontractors, consultants, and clients.

Qualifications

Education & Experience

• Post-secondary degree or diploma in Construction Management, Engineering, or a related discipline.
• Previous experience in a coordination or project support role within a mid-to-large general contracting environment is considered an asset.
• Familiarity with construction project workflows, documentation, and contract administration processes.

Technical Skills

• Proficiency with Procore or similar construction management software.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Ability to interpret construction drawings, specifications, and contracts.
• Strong understanding of RFIs, RFQs, change orders, and construction documentation processes.

Skills & Competencies

• Strong attention to detail and organizational skills.
• Effective verbal and written communication skills.
• Strong problem-solving and analytical thinking abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
• Ability to work independently and as part of a project team.

Requirements

• Valid driver’s license and access to a reliable vehicle preferred.

Equal Opportunity Employer

Matheson Constructors is an equal opportunity employer.

We thank all applicants for their interest in this position; however, only those selected for further consideration will be contacted.