Property Administrator

4 weeks ago

Mississauga, Canada Hays Full time

Job Title: Property AdministratorLocation: Mississauga, ONWork Arrangement: OnsiteContract Duration: 8 Months Responsibilities• Respond to tenant inquiries and requests via phone, email, and ticketing system• Maintain calendars and coordinate meetings and special events for multiple teams• Code invoices and prepare invoice batches for processing• Assist with projects assigned by the Property Manager, Engineering Manager, and Property Accountant• Deliver exceptional customer service in a dynamic, fast-paced environment• Administer contract agreements and input required data for review with the Property Manager• Manage conference room reservations and maintain office systems (phones, filing, supply orders, general organization)• Create purchase order requests for facilities-related expenses and projects (Nexus)• Verify, approve, and file Certificates of Insurance (COIs) for vendors• Update Line of Business (LOB), vendor, and staff contact lists• Coordinate in-house and vendor services for facilities operations (janitorial, pest control, lamping, carpentry, maintenance)• Compose documents such as agreements, correspondence, memos, reports, charts, and tables as requested• Upload documents (invoices, COIs) to SharePoint• Screen incoming calls, handle routine matters, and escalate calls requiring management attention Experience• Minimum 2 years in an administrative support role within a professional office environment• High School Diploma or equivalent required; Bachelor’s degree preferred• Advanced proficiency in Microsoft Office Suite, YARDI• • Excellent customer service skills• Strong attention to detail and ability to follow through in a fast-paced environment

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