Human Resources Coordinator-Lachine

Job description:For more than 50 years, Silgan Plastics has defined the plastic bottling industry from technical innovation to creative packaging solutions. No matter what your packaging needs, Silgan can and will handle them. From creation to commercialization, our customized approach to each customer's requirements is what sets us apart from the rest.Must be bilingual (English/French)SUMMARY DESCRIPTION:The HR Coordinator at Lachine assists with the day-to-day human resources and administrative duties associated with the Lachine and Montreal plants. The HR Coordinator manages the administration of the HR policies, procedures and programs including facility safety. Originates and leads HR practices and objectives that will provide an employee-oriented, high-performance culture.MAJOR RESPONSIBILITIES:Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the HR Department.Participates in developing department goals, objectives, and systems.Participates in department staff meetings and attends other meetings/seminars.Human Resource Information SystemsProcesses weekly payroll for Lachine hourly employees and bi-weekly payroll for Montreal hourly employees, including weekly updating and sign-off of individual timecards in UKG with shift changes, overtime and both shift and attendance premiums.Maintains Workday (HCM) for the Lachine Plant. Prepares and analyzes reports that are necessary to carry out the functions of the department and company. Prepares periodic reports for management, as necessary or requested.Fully utilizes Human Resources software to the company's advantage.Partners with accounting and corporate payroll to maintain the payroll data base.Collaborates with Plant Leadership to ensure understanding of key HR Metrics (i.e., Absence Rate, Cost per Hire, Involuntary and Voluntary Turnover Rates, Overtime Expense, Temporary Employee Percentage, Tenure, Time to Fill, Training Expenses per Employee, and Voluntary and Involuntary Turnover.Training and DevelopmentAssists with utilizing of the Learning Management System (LMS) which includes safety training and human resources training. Loading of monthly training modules and generation of statistics and payouts through payroll.Ensures plant employees are completing required training per established deadlines.Continues to access company training needs including new employee onboarding, management development, production cross-training, and safety.Assists managers with the selection and contracting of external training programs and consultants when needed.Provides necessary education and materials to managers and employees including workshops, employee handbooks, and standardized reports.Maintains employee training records.EmploymentManages the recruitment process for hourly and salaried employees using the procedures necessary to recruit and hire a superior workforce.Conducts the recruiting planning meetings when needed staff is identified.Reviews resumes for all candidates and interview hourly candidates for employment.Serves on employee selection meetings and the safety committee.Once the weekly schedule is posted by operations, HR will identify and contact the employees (full time or agency) necessary to ensure all positions are staffed.Employee RelationsAssists with the development of Human Resources policies for the company regarding employee relations and safety.Partners with management to communicate Human Resources/Safety policies, procedures, programs and laws.Promotes and maintains corporate programs that foster employee engagement, for example, employee Referral Program, Leading by Example Program, Charitable Giving Program, and others.Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.Participates in the conduct of investigations when employee complaints or concerns are brought forth.Advises managers and supervisors about the steps in the progressive discipline system of the company. Counsels' managers on employment issues.SafetyMaintains the Corporate Safety Manual for the Lachine plant. Ensures that site specific programs are written and maintained.Assists with the implementation of company safety and health programs. Tracks and posts CNESST-required data and files reports.Assists in facilitating required monthly safety meetings and other plant wide initiatives as determined appropriate. Circulates minutes of these meetings and ensures timely follow-up on action items.Ensures all monthly safety training is completed and documented for all members of the staff.Administers and publicizes the corporate Safety Bingo program at the plant.Administers all Safety Draws and Safety Lunches/Dinners at the plant.Maintains and completes all monthly safety statistics for the facility.Actively promotes and engages a culture of safety.BenefitsProvides day-to-day benefits administration services. Assist employees with any claim issues.Develops and schedules benefits onboarding and completes open enrollment annually.Reviews and files workers compensation claims and works with safety on claims management.Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.Plant Administrative DutiesMeeting and greeting visitors to the Plant. Directing the use of iLobby as requiredAnswering and directing incoming calls.Document filing as required.Receiving and distributing incoming front office mail and courier.Organizing outgoing postal and courier shipments.Ordering and organizing office supplies.Receiving and scanning invoices for Accounts Payable.Legal ComplianceComplies with all existing governmental and labor legal and government reporting requirements with the CNESST and other government agencies.Maintains minimal company exposure to lawsuits.Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.Organization DevelopmentAssists with organization development that addresses succession planning, workforce development, employee retention, and change management.Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, and one-on-one meetings.Helps monitor the organization’s culture so that it supports the attainment of the company's goals and promotes employee satisfaction.Assists with the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and communications committees.EDUCATION:Required: High School Degree or GEDPreferred: Bachelor’s Degree or CEGEP in HR, Business or equivalent: HR Certification.EXPERIENCE:Required: 3 years of HR experience. Must have experience in a manufacturing environmentPreferred: 5 plus years of HR leadership experienceSKILLS: RequiredMust be bilingual (English/French)· General knowledge of employment laws and practices.· Experience in workers compensation claim processing and legalities· Excellent computer skills in a Microsoft Office environment.· Effective oral and written communication.· Excellent interpersonal and coaching skills.· Evidence of the practice of a high level of confidentiality.· Excellent organizational skills.CANADIAN LIMITATIONS & DISCLAIMER:The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Silgan will provide reasonable accommodation for qualified applicants and employees as required by law.This job description in no way states or implies that these are the only duties to be performed by the associate occupying this position. Associates will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess and demonstrate the abilities or aptitudes to perform each duty proficiently.Silgan Plastics considers applicants for all positions without regard to any protected status and provides accommodation to employees as required by law.