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Ocean Import Coordinator

1 month ago

Richmond, British Columbia, Canada Rhenus Logistics Full time

Who we are

Have you worked out the logistics of your career yet? You will at Rhenus

The Rhenus Group is one of the leading logistics specialists with global business operations and annual turnover amounting to EUR 7.5 billion. 40,000 employees work at 1,320 business sites in more than 70 countries and develop innovative solutions along the complete supply chain. Whether providing transport, warehousing, customs clearance or value-added services, the family-owned business pools its operations in various business units where the needs of customers are the major focus at all times.

Join our team and thrive in a dynamic company culture rooted in the values of Entrepreneurship, where innovative thinking is celebrated, Integrity, where honesty and transparency drive our actions, Empowerment, where each team member is encouraged to take ownership and initiative, and Leadership, where we cultivate a collaborative environment that inspires growth and excellence. At our company, these core values aren't just words on paper – they guide our everyday decisions, foster a supportive community, and drive both individual and collective success.

What you will be doing

Reporting to the Branch Manager, the Ocean Import Coordinator will play a pivotal role in overseeing third-party logistics providers, leveraging negotiation skills to secure competitive rates with Ocean freight carriers, and ensure seamless tracking of shipments. Our vision is to understand our customers like no other and challenge ourselves to improve every single day to make logistics simple.

You will be contributing to that vision by…

· Communicating clearly with agents and clients for smooth information exchange

· Entering and sending pre-alerts to keep customers and agents informed about ocean shipment arrivals

· Preparing, managing, and sending status reports to clients

· Negotiating rates with ocean freight carriers to get the best deals

· Keeping track of shipments with sea carriers and agents for real-time updates

· Filling in and issuing bills, bills of lading, and other documents accurately

· Updating clients and agents on the status of their shipments regularly

· Arranging pick-ups from shippers in an organized and timely manner

· Issuing invoices accurately and on time

· Handling intents to claim when needed, following the right procedures

· Keeping track of pending charges and manage financial transactions carefully

· Approving payables following established financial processes

· Working with agents and carriers to update and reconcile costs efficiently

· Sending out profit share requests on time

· Dispatching and follow up on Proof of Deliveries (POD's)

· Closing files accurately and on time

· Keeping the Client status report maintained and updated

· Solving problems effectively as they arise

· Performing any other job-related duties assigned with dedication and care

What skills & experience you will bring to us

· Degree or equivalent experience in Supply Chain Management

· Knowledge of ocean transport rules and regulations

· Minimum 2 years' experience with ocean Freight Import logistics

· Strong attention to detail and analytical skills

· Experience effectively managing third-party logistics providers

· Ability to interpret complex instructions

· Customer-focused with excellent communication skills

· Effective multitasking and organizational abilities

· Friendly, helpful attitude with a willingness to support

· Demonstrates honesty, trustworthiness, and respect

· Sound work ethics in a fast-paced environment

· Strong organizational skills and financial awareness

What are some key figures for the role

· Ideal starting date is March 10, 2025

· You will receive a permanent full-time contract with a 40-hour work week

· Parking is available on premises

· You will have 15 vacation days per year

Want to apply? Get in touch today

Ignite your career with us Seize the opportunity to contribute your unique talents to a team that champions innovation and fosters individual growth. Elevate your professional journey by applying today – your next adventure awaits Our benefits include:

· Health and Dental Care

· Comprehensive Life coverage

· Disability coverage

· Free parking

· Generous Paid Time Off

Rhenus Logistics is an equal opportunity employer and is committed to a diverse and inclusive workforce. Accommodations are available upon request for candidates with disabilities taking part in all aspects of the selection process. To request accommodation please contact us.

We thank all candidates for applying, however, only successful candidates will be contacted for an interview. Currently, we are not looking for agency support with this position.