Procurement Specialist

Job Description Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 60 offices in the US, Canada and Australia.

Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common sense. Kleinfelder’s integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose – together, we deliver.

Job Description - DISCLAIMER - This is a flexible role depending on the needs of the project team/client. Some weeks could be Light with only 6-8 hrs. While busy weeks could be 15-20 hrs. Its a perfect role for an independent contract who is looking to take on more work. Or someone who only wants casual work.

ROLE OVERVIEW Kleinfelder Canada is seeking an experienced Procurement Specialist / Coordinator.

The individual will work closely with Kleinfelder’s Project Manager, engineering discipline leads to coordinate and administer procurement activities for major electrical, instrumentation/control and related equipment.

Kleinfelder will perform procurement activities to our client in accordance with the project agreement. The Procurement Specialist will take primary ownership of the procurement process, commercial vendor interface and formal procurement correspondence, while Kleinfelder’s engineering team will remain responsible for technical scope development, technical evaluations and direct technical discussions with vendors as required.

The role will initially require limited involvement during early FEED and will increase as Material Requisitions (MRs) progress to Issued for Quote (IFQ). Activity is expected to increase further during Detailed Design as packages progress to Issued for Purchase (IFP), purchase orders are placed, and vendor administration, expediting, inspection and logistics activities increase.

This is not anticipated to be a full-time assignment; however, weekly effort will vary based on project milestones and vendor activity, with periods of increased demand expected during bidding, award, inspection, expediting and shipment activities.

PROJECT PROCUREMENT STRATEGY During FEED, the engineering team will develop requirements and MRs for major long-lead equipment. The Procurement Specialist will become increasingly involved as these packages mature and proceed to market.

FEED procurement objectives include:

Issue long-lead equipment MRs for quotation.

Obtain firm vendor pricing for long-lead equipment by completion of FEED.

Obtain budgetary pricing for shorter-lead equipment and materials.

Coordinate bidder clarifications and quotation follow-up.

Support commercial evaluations and purchase recommendations in preparation for Detailed Design.

During Detailed Design, procurement activity will increase as MRs progress to IFP and purchase orders are issued on behalf of the client. The Procurement Specialist will administer the commercial relationship with vendors through award, fabrication, inspection, shipment and closeout.

Our client will remain the purchaser and will be responsible for payment of vendor invoices in accordance with the agreed purchasing-as-agent arrangement.

KEY RESPONSIBILITIES Procurement Planning and Controls Serve as the primary procurement contact for the project and coordinate closely with the Project Manager and our client Supply Chain.

Develop and maintain the project Procurement Execution Plan for our client review and approval.

Develop and maintain procurement tracking for MRs, RFQs, quotations, evaluations, purchase orders, vendor data, inspections, expediting, delivery and closeout.

Provide procurement status information for project reports, schedules and meetings.

Identify long-lead, schedule and commercial risks early and communicate them to the Project Manager.

Coordinate procurement activities with project engineering and schedule milestones.

RFQ / Bidding Phase Review procurement packages with the engineering team prior to issuance for commercial completeness.

Issue formal RFQs and MRs to approved vendors and manage bidder lists in coordination with our client.

Serve as the primary contact for formal and commercial vendor correspondence during the bidding perio