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Payroll Specialist

4 weeks ago

Toronto, Ontario, Canada Technical Standards & Safety Authority (TSSA) Full time

About Us:

Since 1997, the Technical Standards and Safety Authority (TSSA) has delivered public safety services on behalf of the government of Ontario. With headquarters in west Toronto, the TSSA is a self-funded, not-for-profit organization that employs approximately 450 staff across Ontario. The roles within the TSSA are as diverse as the Province we serve. It takes all kinds of people with varied skillsets and backgrounds to meet our organizational goals, but all our employees share a few key traits:

  • We are passionate about public safety.
  • We are highly skilled, problem-solvers.
  • We are collaborators who are invested in the communities we work in.
  • We are more than employees; we are serving the greater good.
  • We are committed to life-long learning and development.
  • We operate with the highest integrity.

Position Summary:

The Payroll Specialist is responsible for the timely and accurate processing of the company's payroll, year end processes and managing government reporting and remittances. This role is integral to data and records integrity, engaging directly with auditors, implementing the records management program, and tracking and maintaining metrics assessing the payroll accuracy. The Payroll Specialist reports directly to the Director, Human Resources and works across the organization with people leaders and the Manager, General Accounting.

Job Responsibilities:

  • Process and deliver regular payroll for all employees on a biweekly schedule in compliance with all legislative and regulatory requirements
  • Confirm employee data updates are accurate according to supportive documentation
  • Validate the balancing of all payroll files prior to seeking approval to transmit the file to the bank
  • Administer remittances to government institutions
  • Develop and maintain processes to monitor tax compliance issues and concerns for employees
  • Support HR Generalists to answer payroll related questions and investigate and provide information to resolve any discrepancies.
  • Plan and lead the year end process, working closely with HR Manager, Director, HR, HRIS Advisor, and finance.
  • Generate and deliver statutory government filing such as ROE's, T4's, and T4A's accurately and within the regulated timeline.
  • Respond to auditor and finance enquiries demonstrating the accuracy of the payroll process
  • Maintain payroll process documentation, updating it when the process is amended or updated
  • Ensures integrity of the payroll system through ongoing quality improvement, auditing, testing and education to end users.
  • Work with the finance department to reconcile payroll expenses and provide payroll related financial information.
  • Maintain benefit enrollment information in payroll system and benefit providers software, preparing reports as required.
  • Validate all benefit provider invoices and submit for approval and payment.
  • Support the completion of union dues reporting, and partner with finance to prepare union invoicing.
  • Partner with TSSA's records lead to archive records and implement the disposal and destruction rules.

Job Qualifications:

  • 3 - 4 years experience of delivering payroll is required
  • University degree in accounting, finance, business, or human resources
  • Payroll Compliance Professional (PCP) designation is required
  • Experience working in UKG is preferred
  • Experience delivering payroll in a self management environment is an asset
  • Proficiency in payroll software and advanced excel
  • Demonstrated knowledge proficiency in related provisions of the Income Tax Act, Ontario Employment Standards Act, pension regulations, and WSIB reporting
  • Engages in personal continuous improvement, remaining well versed in changes to the payroll system and government rules
  • Excellent attention to detail, with proven ability to work to a high standard of accuracy
  • Ability to work in a deadline-driven environment, handling time sensitive enquiries with accuracy and speed.
  • Strong time management, organizational and problem-solving skills
  • Strong numeracy and mathematical skills
  • Data mind-set and good understanding of data architecture
  • Maintains confidentiality in all communications and in managing files

Inclusion and Equal Opportunity Employment:

TSSA is an equal opportunity employer committed to diversity and inclusion. We are committed to building and maintaining collaborative, caring and positive work environments so that our employees bring their whole selves to work each and every day. We encourage all qualified applicants to apply without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status or disability. Only those selected for an interview will be contacted.

TSSA is pleased to offer accommodations for applicants with disabilities. If you are interested in applying for a job opportunity, or are contacted by us regarding a job opportunity, please advise of any accommodations you may require.