Senior Contract Administration

4 weeks ago

Edmonton, Alberta, Canada Arch Staffing Full time

Advanced knowledge in contract administration of construction projects
Experience in architectural administration role
Experience within an architectural office setting

Job Title: Senior Contract Administration
Job Location : Edmonton
Work Model: Onsite / hybrid - 24hrs minimum in studio - optional 16 hours WFH - must be flexible. Flexible hours - Core hours 9-3
Salary: Negotiable dependent on experience

Benefits:
Competitive health and dental insurance plan
Employee life and dependent life insurance
Long-term disability
Employee Family Assistance Program
Flexible work hours
Continuing education / professional development
Social activities
RRSP, Health or Wellness spending accounts
Personal / sick time
Profit sharing program

We Are:
A people-centered organization focused on creating architectural solutions that elevate and inspire human experiences. We love sustainable design and highly functional approaches that truly make a difference in the lives of our clients and the people whom the spaces are designed for. We're big on mentorship, work-life balance, and collaboration.

Synopsis:
This contract administrator role requires a high level of experience in construction in an architectural firm. This individual will perform responsibilities related to contract administration, with limited supervision, to represent the architect in office and field activities, including attendance at meetings, performing field reviews, responding to contractor inquiries, review of submittals, issuance of change management documents, communication and coordination with internal and external teams, and interpretation of construction contract documents.

Tasks and Responsibilities:
Perform site reviews to determine compliance with construction contract and relevant building codes;
Prepare regular field reports, in conformance with company standards, to document progress, identify deviation from the construction contract and to track to completion
Liaise with owner and contractor to resolve issues in a timely manner
Coordinate and review shop drawings, schedules, samples, alternate requests, and project change documents to confirm all project documentation is accurate and complete
Coordinate, evaluate and process payment certifications
Involvement in Substantial Performance and Ready for Turnover review process, evaluating project completions and processing of payments
Coordinate with contractor, sub-consultants or relevant building authorities to address and document issues or owner concerns
Prepare and coordinate project change documentation, including sketches and drawings or facilitating preparation of sketches and drawings with internal and/or external teams
Attend and conduct progress meetings before, during, and after the project to exchange information and resolve issues or concerns with various key stakeholders;
Prepare and issue meeting minutes and track issues for resolution
Coordinate project close out documents for submission and forwarded to appropriate parties upon completion of the project
Assist design and technical staff with constructability reviews and provide feedback / mentorship
Represent the organization and interact in a professional manner with clients, sub-consultants, suppliers, and contractor representatives
Attend regular internal coordination meetings to report on progress and issues related to assigned projects.
Maintain safe work practice procedures while on construction sites at all times
Travel to project locations, as required
May be required to provide support or assist with various tasks at various skills levels as may be required for project and / or firm success

Job Requirements:
Education, Licenses & Certifications:
Industry relevant post-secondary diploma or degree, or
Direct construction experience may be considered
Certified Construction Contract Administrator is an asset.
Membership in a relevant professional association is an asset
Personal vehicle & valid driver's license is required

Experience:
Minimum years of experience in architectural administration role and /or
Minimum years of progressive experience within an architectural office setting

You will need knowledge competencies:
Advanced experience in a Design Build, Construction Management, and Design Bid Build contract environment
Advanced understanding of construction and consulting contracts, including the CCDC-2, CCDC-5, and the RAIC Document Six.
Advanced knowledge in contract administration of construction projects
Advanced understanding of design and construction process
Advanced working knowledge of project design process, creative detailing, specifications, and overall building systems
Advanced working knowledge of roles and responsibilities of the various construction and consulting teams and relationships.
Advanced knowledge of Building codes and regulatory requirements
Advanced familiarity with site safety procedures including use of travel / fall restraint, and standard hazard assessment
Maintain familiarity with current building systems and code changes
Advanced knowledge of sequence of construction

You will need technical competencies:
Microsoft Office Suite
Autodesk AutoCAD - asset
Autodesk Revit - asset
Bluebeam REVU - asset

Get in touch with us

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