Program Coordinator

3 weeks ago

Toronto, Ontario, Canada University Health Network Full time
Company Description

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union: Non-Union
Site: Princess Margaret Cancer Centre
Department: Surgical Oncology
Reports to: Research Manager
Work Model: On-Site
Grade: N0:05
Hours: 35 hours per week
Salary: $ $38.40 per hour: To commensurate with experience and consistent with UHN compensation policy
Shifts: Monday -Friday
Status: Temporary Full-Time (12 Months contract)
Closing Date: June 30, 2024

Position Summary
Working under the direction of the Research Manager, and Principal Investigator Program Coordinator will be assisting in coordinating operating budgets; coordinating and completing financial billing and payment activities; provide grant submission support; ensuring the efficient operation of the portfolio office/ program; coordinating internal and external meetings, reviews and events; providing project support as required; supporting the development of annual reports; liaison with vendors and external sites.

Duties

  • Coordinates complex scheduling of internal and external stakeholders for portfolio meetings, reviews and events. Participants as required; multi-institution, provincial collaborative planning meetings.
  • Coordinates planning of regular accountability reviews, including document preparation, scheduling and communication with senior staff (e.g. Board of Directors, Site Leads)
  • Coordinates the planning of large regional multidisciplinary meetings and/or events (>35 people), including booking of venue and technical requirements (AV), development of event posters/information packages, booking accommodations and travel for guest speakers and other key arrangements
  • Prepares and disseminates materials for meetings, reviews and events including agendas, minutes*, supporting documentation, templates, etc. (*minutes for Executive Committee include complex clinical and research concepts and must be documented in detail)
  • Completes documentation for reporting on meeting, review and event outcomes
  • Manages multiple competing priorities, timelines and responsibilities of multiple programs, projects and services
  • Prepares detailed project plans and supports implementation of portfolio projects as assigned
  • Coordinates and completes financial billing and payment activities under the direction of the PI/Chair
  • Performs cross-functional duties and other duties consistent with the job classification, as assigned and/or requested.
Qualifications
  • At minimum, a Bachelor of Science or Bachelor of Business required, MSc or MBA preferred
  • At minimum, 4 years of practical and related experience
  • Five (5) years related office administration support experience required
  • Project management experience required
  • Project management certification, preferred
  • Previous on-the-job computer/word-processing, database and spreadsheet software experience required
  • Experience in a Microsoft Office environment required
  • Excellent organizational and time management skills required
  • Excellent interpersonal and interprofessional skills required
  • Excellent verbal and written communications skills required
  • Ability to work effectively and efficiently under pressure required
  • Ability to use good judgment in assessing difficult situations required
  • Ability to effectively handle confidential matters and materials required
  • Previous supervisory experience preferred
  • Experience working in a health care environment an asset
  • Knowledge of medical terminology an asset
  • Project management/ supervisory experience an asset
Additional Information

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN's mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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