Law Clerk, Investigation Services, Professional Regulation
1 month ago
JOB PURPOSE:
The Law Clerk is responsible for providing para-professional support to a dedicated team of Investigation Counsel, Forensic Auditors and Investigators in the Investigation Services Department. This involves a wide range of duties related to the collection and organization of evidence, generated by the Society's ongoing investigations of suspected professional misconduct and conduct unbecoming, and good character issues in licensing applications.
QUALIFICATION REQUIRED:
- A minimum of a Law Clerk's diploma or equivalent.
- A minimum of 3-years para-professional experience in a law practice, government and/or regulatory environment.
- Knowledge of law office practice and procedures is essential, as is the ability to conduct the various searches required by members of the Investigation Services Department team.
- Understanding of the Law Society's mandate, services, legislation and policies.
- Solid understanding of substantive law and procedure, and its application in a real estate law practice setting.
- Ability to conduct a variety of legal searches.
- Expressive and persuasive in both spoken and written language.
- Reason through complex written information.
- Computer literacy, including word processing programs, spreadsheets and Portable Document Format (PDF) related software.
- Specific familiarity with Microsoft OneDrive, SharePoint, and Adobe Pro.
- Broad understanding of the application of technology preferably in a regulatory/legal environment.
Client / Customer Service Delivery
- Performs a range of duties in support of the Society's exercise of its investigation powers.
- Reviews, organizes, summarizes and catalogues files and other client property recovered from law practices of Licensees are under investigation, as well as documentation obtained from other Licensees, government offices, financial institutions, etc.
- Reviews and summarizes real estate and mortgage transactions suspected of being fraudulent.
- Responds to inquiries from staff and others regarding documents contained in files obtained during investigations.
- Ensures that procedural and administrative requirements are met.
- Provides expertise to Investigation Services Department team members regarding the proper organization, securing, continuity and control of property obtained through the exercise of the Society's investigative powers.
- Ensures compliance with handling, cataloguing, security, and control requirements.
- Coordinates the timely and accurate copying and return of documentation obtained from Licensees and others.
- Assists Investigation Services Department team members in preparing Summary Hearing Authorization Memoranda and related Communications Charts, and other key process documentation.
- Supports various Investigation Services Department team members by performing a range of legal searches, including real estate title, corporate, judicial, and other pertinent searches.
Performance Goals, Targets and Standards
- Works with Investigation Services Department team members, to establish, monitor and continuously improve work processes and both team and individual performance targets.
Policy Development
- Monitors issues and trends related to investigations and/or hearing procedures and identifies and forwards issues to other designated Investigation Services Department staff in support of policy development or process change.
- Provides input into the policy development process as required.
Team Membership
- Works closely with the Investigation Services Department team members and other staff, as assigned, to ensure the optimum utilization of the Law Clerk position.
- Acts as a resource to the team to promote the sharing and transfer of knowledge and information between staff.
The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office. The specific application of this will be communicated to applicants contacted during the recruitment process.
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