Credit Operations Representative

1 month ago

Ottawa, Ontario, Canada Alterna Full time

Status: 1 year term

Scope of Position

The Credit Operations Representative will be the "service center" for all e-mail and telephone inquiries to support Retail and Commercial Credit Services Products. These include commitments, payouts, renewals, posting, property tax administration, cost of borrowing and any other Credit Operations administrative functions; and performs other related duties as required.

Major Responsibilities

The Credit Operations Representative is responsible for the following areas within Credit Operations:

  • Efficient preparation of all Payouts for internal or external use ensuring accuracy and communication with the Retention Team
  • Thorough and efficient review of all incoming request prior to file preparation; to ensure that audit, risk, treasury and securitization requirements have been met.
  • Maintain a high level of accuracy when completing all Commitment documentation in compliance with policies and securitization rules
  • Reads, interprets and ensures validity of supporting legal documentation such as Title Sub searches, Commitments to Insure and CMHC/GE Certificate etc;
  • Prepares all legal documents and files in compliance with security and privacy regulations
  • Prepares all Cost of Borrowing documentation ensuring up to date information and calculators are used in compliance with reporting guidelines.
  • Complete Cost of Borrowing maintenance documents ensuring that all changes to accounts are effectively reported and amendment disclosures are provided to members.
  • Reconciliation and accurate positing of Cumis Insurance accounts
  • Perform departmental audits for compliance with established policies and procedures to ensure regulatory, privacy and security compliance
  • Act as subject matter experts to our internal partners with respect to Retail and Commercial products, processes, document preparation and legislative requirements.
  • Prepare all new property tax account documentation and maintain existing property tax accounts and reconciliations.
  • Ensure timely and accurate payment of property tax invoices to all municipalities
  • Disburses mortgage funds via cheque, wire or EFT to solicitor and other financial institutions.
  • Posts all credit transactions for retail and commercial accurately
  • Maintains an ongoing and comprehensive knowledge of all mortgage related products, services, promotions, calculations, rates and adheres to credit policies and procedures as set out by the organization;
  • Process the funding and daily requirements for Commercial and Syndicated loan Operations;
  • Comply with regulatory deadlines to mitigate financial and reputational risk to our members/clients and Alterna
  • Prepare and complete mortgage discharges accurately relaying the information to lawyers, branch staff and members.
  • Reviewing documentation for quality control by identifying problems or challenges and initiating corrective actions.
  • Review all communication received from the Supervisor regarding any policy, procedure and/or legislative changes and ensure a comprehensive understanding of the changes.
  • Liaises with employees, member/client, lawyers, notaries, Commercial Department, and other financial institutions to facilitate all credit product, insurance and commercial transactions;
  • Complete User Testing for any banking system releases, ensuring all processes are functioning accurately and communicate any potential risks
  • Ensure department tracker is completed accurately on a daily basis.

Expectations and Outcomes

- Provide professional service to all internal and external members, clients, and partners

Consistently adhere to all legislative requirements, operational policies and procedures

Post all financial transactions in an accurate, timely fashion, ensuring all transactions adhere to established audit requirements and pre-determined service level agreements

Demonstrates teamwork and seek solutions and improvements of processes.

Actively participate in Credit Product training sessions provided by internal and third party partners

Proactively identifying enhancements to our processes and workflow which contribute to an excellent customer experience

Be cognizant of any backlog and proactively manage it to avoid negative impact to members/clients and other areas of Alterna.

Qualifications:

Educations/Certifications/Experience

Post secondary education and/ or equivalent work experience

3 year of related experience in a financial institution

Proficient use of Excel/MS Word required

Knowledge/Skills

Detailed working knowledge of Alterna Savings/Alterna Bank products and services

Good knowledge of Alterna's banking system

Competencies

Excellent verbal and written communication skills that enables effective interaction with employees, members/clients and business representatives

Proven analytical and problem solving skills

Comply with hours of work to ensure deadlines and deliverables are consistently met.

Demonstrate time management abilities

Attention to details and accuracy

Excellent people skills and passion for providing exceptional member/client service

Ability to multi-task

About Alterna Savings

Alterna Savings and Credit Union Limited (Alterna) has been the Good in BankingTM for over 115 years creating financial services that transform lives for the better, all while giving back to our community. Alterna is made up of Alterna Savings and Credit Union Limited and its wholly owned subsidiary, Alterna Bank.

As the first full-service, member-owned cooperative financial institution outside Quebec, Alterna Savings shares its expertise with over 210,000 members through a network of over 40 branches across Ontario, as well as call centre and digital channels. Members and customers also benefit from an industry-leading online brokerage and investment management services.

Working at Alterna

We are incredibly proud of our corporate culture of Integrity, Respect and Collaboration, where everyone works together towards a common goal; the financial wellbeing of our employees, members and customers. This commitment has earned us several prestigious employer awards, including the National Capital Region's Top Employers award for eight years running.

Although we appreciate all applicants, preference will be given to candidates who most closely meet the qualifications, key skills, and competencies outlined above.

Alterna is compliant with the Ontarians with Disabilities Act. If you have a disability, please contact our Recruitment Team and let us know how we can accommodate you.

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