Business Support Assistant
3 weeks ago
The salary range for this position is CAD $ $32.50 / hour
Why Fraser Health?
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered Communities.
Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.
We currently have an exciting Casual opportunity for Business Support Assistants to join our Talent Acquisition & Onboarding team based out of Central City located in Surrey, BC.
Come work with us
Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, and the rewarding opportunity to make a difference every single day in health care.
Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization "WHO" approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.
Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
Connect with us
Connect with us on our Careers social channels where you'll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.
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Detailed OverviewSupport the Vision, Values, Purpose and Commitment of Fraser Health:
Provides business services support to the Director, Clinical Operations or Director, Operations and assigned Managers in the area of human resources hiring processes, general administration, financial and operational data and reports.
Acts as a point of contact for assigned managers to receive/convey information and represent the interests of the assigned team.
Responsibilities- Initiates, prepares, completes and processes human resources and payroll transactions such as processing status changes, vacancy requests, leaves of absence, payroll systems and other relevant corporate systems.
- Arranges interview appointments, assembles materials for the interview process, conducts reference checks and completes hiring documentation.
- Assists in budget development by ensuring information is current and compiled; pulls financial results information and advises Director/Managers on issues; monitors expenditures and ensures invoices are authorized to predetermined amounts; analyzes and reports on financial variances for multiple departments/programs; recommends corrective action.
- Maintains and audits business systems, processes and invoices to check for inaccuracies such as timekeeping, various third party contracts and purchased services; assists managers with the review of financial reporting reports by running reports and identifying key information.
- Collects and compiles data gathered from corporate transactions to support such things as safety initiatives, employee retention, budget analysis and sick leave management.
- Analyzes operational reports such as absenteeism and overtime; identifies attendance issues and sets up meeting for Director/Manager and/or front line supervisor to review concerns with employees.
- Ensures sick leave data is forwarded to the Workplace Health in a timely manner and requests for graduated return to work (GRTW) plans are processed; serves as the site contact for all GRTW plans.
- Represents the department/unit(s) for administrative matters.
- Assists in the communication and implementation of organizational policies and procedures including responding to employee inquiries; represents the department/unit(s) on administrative matters, as required.
- Maintains and updates various computer databases and web pages; collects relevant data and produces a variety of reports, presentation materials, spreadsheets and memos.
- Compiles background information and supporting materials to support Director/Manager decision-making; coordinates and arranges meetings; prepares and distributes meeting minutes, as needed.
- Handles communication matters from own knowledge and/or by referring to appropriate personnel.
- Initiates, composes and edits correspondence of a sensitive/confidential nature such as employee discipline, professional responsibility, payroll issues, absenteeism and leaves of absence; ensures appropriate follow up of information.
Education and Experience
Grade 12 and successful completion of additional post-secondary business courses such as Accounting, Finance and/or Human Resources, supplemented with three (3) years' recent, related experience, or an equivalent combination of education, training and experience.
Skills and Abilities
Demonstrates the LEAD capabilities of Leads Self, Engages Others, Achieves Results, Develops Coalitions and supports Systems Transformation.
Professional/Technical Capabilities:
- Exercises judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
- Experience with confidential employee and applicant information
- Demonstrates creativity, resourcefulness and effective customer service-orientation
- Applies and explains policies and procedures and performs detailed analyses of a variety of reports
- Utilizes effective interpersonal skills when providing direction, guidance and training to new and existing team members, ensuring clarity of roles and responsibilities, adherence to standards of quality and effective and timely service
- Applies time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success
- Ability to operate related equipment including applicable software applications
- Physical ability to perform the duties of the position
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