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Program Administrator, Medical Oncology

4 weeks ago

Toronto, Ontario, Canada University Health Network Full time
Job Summary

The University Health Network is seeking a highly skilled and organized Program Administrator to support the Medical Oncology Division. As a key member of the team, you will be responsible for managing financial activities, coordinating administrative tasks, and ensuring the efficient operation of the Division.

Key Responsibilities
  • Manage and provide support with financial responsibilities, including budgeting, reporting, and financial transactions.
  • Coordinate faculty reviews and promotions, including organizing meetings and drafting relevant documentation.
  • Provide administrative support to the Departmental Division Director, including facilitating communication, preparing reports, and booking meetings.
  • Coordinate Medical Oncology Divisional Initiatives and committees, such as the strategic plan, grants, and wellness.
  • Coordinate major events, such as Divisional retreats, executive committee meetings, and Research Day.
  • Perform process improvement responsibilities to streamline workflow and processes in the Division.
  • Manage communications for the Division, including regular email communication, creation and dissemination of newsletters, and maintaining the Division website.
Requirements
  • At minimum completion of a bachelor's degree in healthcare administration or business administration or recognized equivalent required.
  • At minimum over 3 and including 4 years of practical and related experience and/or 2 years on-the-job training required.
  • Financial processing experience required.
  • Previous on-the-job computer/word-processing, database, and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
  • Experience working in a healthcare environment and teaching hospital an asset.
  • Excellent interpersonal and customer service skills required.
  • Excellent organization and time management skills required.
  • Excellent verbal and written communication skills required.
  • Ability to produce high-quality and accurate work in accordance with Hospital standards required.
  • Ability to work well under pressure required.
  • Ability to use good judgment in assessing difficult situations required.
  • Ability to work independently and as a team player required.
  • Ability to perform duties in a self-directed manner required.
  • Knowledge of general office practices, procedures, and standards required.
Why UHN?

As a member of the University Health Network team, you will have access to a wide range of benefits, programs, and perks that make UHN a unique and rewarding place to work.

  • Competitive offer packages.
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP).
  • Close access to Transit and UHN shuttle service.
  • A flexible work environment.
  • Opportunities for development and promotions within a large organization.
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.).