Advisor, People Processes and Solutions

Description

The People Processes and Solutions team within Human Resources is currently seeking a Full-time Temporary Relief Advisor for approximately 18 months.

The People Processes and Solutions team is comprised of four main focus areas, three of which manage processes and transactions and provide advice related to the employee lifecycle: staff focus, academic focus and benefits focus. The team also includes the systems and analytics group and supports a continuous improvement function. The focus areas are responsible for the day-to-day operational and people-related transactions and are a key point of contact for reports-to-managers, employees and candidates/applicants. Much of the work of this team is operational and requires process excellence with a commitment to customer service.This position reports to a Team Lead on the People, Processes and Solutions team, and will have an academic focus.

The work requires managing competing interests with satisfactory outcomes for all, including high need for accuracy and attention to detail, numerous conflicting deadlines, and continuously shifting priorities. The role has a strong focus on comprehensive and proactive HR customer service and support. Significant cross-functional teamwork and communication is required with Human Resources staff, employees and managers across the university community.

The work of the People Processes and Solutions team is performed within a deadline driven, collaborative, and service-oriented team environment; the work can be stressful at times. The ability to take initiative, collaborate and deliver results and services both efficiently and effectively is necessary to succeed.

Summary of Key Responsibilities (job functions include but are not limited to):

Recruiting

• Advise on standard practices and associated practices involving collective agreements as it relates to recruitment
• Complete Job Opening Requests and related job postings on HR website and job,
• Coordinate and advise on sourcing and recruitment advertising, places external advertising as required
• Provide knowledge, advice, and guidance on recruiting, hiring and onboarding processes to employees, managers, HR staff and other university stakeholders

Hiring and Onboarding

• Approve and finalize hires in PeopleSoft HCM through system tools and manual entry
• Maintain data integrity for personal and hire information, query management and daily processes
• Coordinate Relocation for Academic and SLT hires through liaising with relocation/moving companies and new hires, assisting with expense and invoicing processes and managing the move in accordance with the Relocation Expense Guidelines

Departures

• Process resignations, retirements and terminations for all employees groups in PeopleSoft
• Follow up with managers ensuring appropriate termination paperwork is completed

Employee Changes

• Job change processing (online and manual)
• Clinical and adjunct appointments and renewals
• Employment verification letters

Academic Career Processes

• Administration and processing of cyclical academic career and job events:
• Renewals and expiring appointments, market supplements and renewal letters and data entry
• Tenure and promotion entry including Emeritus
• Research and scholarship leave case creation and processing
• Academic performance review and merit processing (bi-annual assessments and annual process)

Qualifications / Requirements:

• Post secondary education in a related field (eg. Human Resources, Business Administration)
• Two (2) to three (3) years of recent, related experience
• An equivalent combination of education and experience may be considered
• Proven organizational and time management skills are required, with the ability to prioritize to meet deadlines, set priorities, manage competing deadlines, and meet commitments
• Strong attention to detail, demonstrated analytical and problem-solving skills are essential to deal with issues and concerns
• High degree of initiative, requiring minimal supervision
• A commitment to learning, variety in work and getting the job done
• Experience working in a unionized and post-secondary environment is an asset
• Ability to function independently and also as part of a team
• Excellent communication and customer service skills, both written and verbal
• Strong interpersonal skills, with the ability to build effective working relationship and collaborate with internal and external clients
• Strong proficiency with Word, Excel, PeopleSoft or other HRIS

Application Deadline: May 10, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Professional Career Band, Level 1 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ) and requests for accommodations can be sent to Human Resources ).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.