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Office Support Clerk III
5 days ago
Requisition ID: 41371
Organization
Located on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.
Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.
Main Purpose and Function
The Office Support Clerk III works collaboratively and performs complex and varied clerical and accounting work including work related to, but not limited to, the processing of grant applications, working on Grants Management System and VanApply, liaising with the public and communicating with applicants, grants data base and budget maintenance and recurring payments; formatting Council reports, using SharePoint and obtaining concurrences.
The position reports to the Manager, Administrative Services with direct supervision from the Admin Coordinator of Social Policy and Projects within Arts, Culture and Community Services.
Specific Duties and Responsibilities
Qualifications
Education and Experience:
Completion of 12th Grade including or supplemented by courses in commercial and administration subjects and sound related experience in moderately complex administrative work experience, or equivalent combination of education, training and experience.
Knowledge, Skills and Abilities:Excellent communication, interpersonal and organizational skills.Intermediate to advance working knowledge of Word, Excel and Outlook, as well as the ability to navigate and do research on the internet, and the ability to be trained on other grant management software.Working knowledge of SAP and SharePoint.Familiarity with specific CoV records management systems (e.g. Vanrims and VanDocs,).Considerable knowledge of modern office equipment (e.g. voice-mail, scanners, multi-purpose photocopying machines).Thorough knowledge of business English, spelling, punctuation and business math.Ability to understand and effectively carry out complex oral and written instructions.Ability to establish and maintain effective working relationships with staff of various civic departments and representatives of outside agencies.Ability to work proactively and independently within the duties/responsibilities to identify areas that need added attention or change.Ability to work under pressure and establish work priorities, to multi-task, and to develop and maintain effective work procedures and processes. Must be able to manage multiple competing responsibilities and tight deadlines.Ability to record, compile and draft standard business reports, correspondence and minutes.A background in municipal government and knowledge of community issues (e.g. social, housing, development and licensing issues) is an asset.
Business Unit/Department: Arts Culture Community Service
Affiliation: CUPE 15 Non Pks
Employment Type: Temporary Full Time
Position Start Date: July 2024
Position End Date: April 2025
Salary Information: Pay Grade GR-015: $29.2 to $34.3 per hour
At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.
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Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.
In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.
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