Project Contract Manager

4 weeks ago

Toronto, Ontario, Canada Alstom Full time

Req ID:450141

#LI-ME1

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Imagine playing a central role in reducing the carbon footprint of Canada's busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the On-Corridor Works project, and we are hiring for hundreds of roles. The GO Expansion scope: new electric locomotives, fleet upgrades, train control systems, network electrification, signalling, telecommunications and digital systems, maintenance, and much more.

The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Director/Manager and core project team. They provide guidance and leadership to develop, implement, and drive contract/claim management and risk mitigation strategies in accordance with Alstom's business objectives; including extensions of time (EoTs), variations orders, contract amendments. They ensure proper record keeping and file preparation in support of robust claim files.

Key accountabilities

  • Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
  • Prepares Contract Summary and ensure it is widely communicated and regularly updated.
  • Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
  • Ensures elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated.
  • Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
  • Ensures timely issuance of contractual notices.
  • Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
  • In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
  • Monitors/manages correspondence by analyzing (for and with Project Director/Manager) incoming and outgoing correspondence to customers.
  • Develops and produces any project specific processes and ways of working for contract/claim management.
  • Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
  • Carefully monitors, records, and notifies customer regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
  • Monitors customer requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM/PD approval.
  • Provides proactive advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
  • Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
  • Provides training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
  • Anticipates events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
  • Works closely with the Project Directors (PD), Project Managers (PM), Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
  • Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
  • For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, PrCM is required to prepare DAB files, referral notes along with substantial evidences and active participation in the process before the adjudication board or similar board.
  • For litigation process handled by Legal Team, PrCM will support Legal team or external counsel.
  • Must be able to travel up to 20% of the time.

Performance measurements

  • Contract Management KPIs related objectives
  • Defining and implementing best practices in contract/claim management

Educational Requirements

  • Degree in Law, Engineering or Business Sciences

Experience

  • Minimum of five year of Contract / Claim Management experience in the railway industry
  • Fluent in English

Competencies & Skills

  • Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to understand project financials and impact of contract/claim management on project's profitability.
  • Ability to solve practical problems and deal with a variety of variables in situations.
  • Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.
  • Ability to manage conflicting priorities.
  • Ability to work in proactive mode.
  • Ability to be operationally effective and accountable.
  • Ability to work transversally and collaboratively in a strong spirit of teamwork.
  • Willingness and ability to be creative and bring forward new ideas and innovations.
  • Must be able to communicate with precision and transparency.

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

Job Type:​Experienced​

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