People Operations Coordinator
2 weeks ago
Join our team at Specsavers, a purpose-driven organization committed to changing lives through better sight. As a certified Great Place to Work, we take pride in our optometrist-owned and -led business model, providing quality eyecare and affordable eyewear to Canadians across the country.
About the RoleThe People Operations Coordinator will play a pivotal role in supporting the People & Organization team by ensuring the smooth execution of HR operations. This role is responsible for providing payroll administration support, providing support to the Talent Acquisition Partner with recruitment administration and managing a range of administrative people operations functions.
Key Responsibilities- Payroll Administration
- Assist in providing accurate and timely payroll information
- Maintain and update payroll records, ensuring compliance with company policies and federal and provincial regulations
- Support the resolution of payroll discrepancies by collecting and analyzing information
- Assist in the preparation of payroll reports and audits
- Act as a point of contact for employee payroll inquiries
- Recruitment Administration
- Assist Managers/Partners with the onboarding process for new joiners
- Support Managers/Partners by ensuring they have the necessary tools and information throughout the recruitment process
- Facilitate the onboarding process for new hires
- Organize and facilitate induction sessions for new colleagues
- People Operations Administration
- Maintain accurate and up-to-date colleague data across all systems
- Provide complete, timely and accurate employee information to the payroll and benefits team
- Respond to queries by email and Microsoft Teams
- Draft standard written correspondence
- Manage employee leaves, ensuring accurate tracking of leave balances
- Previous HR administration experience, preferably in a multi-province and/or global organization
- Proven strong administration skills with high attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Demonstrated ability to display discretion and confidentiality in dealing with sensitive employee data and matters
- Proficiency in Microsoft Office and HRIS systems
- Strong communication skills (written and oral) with the ability to interact with all levels of the business
- Positive, professional, and friendly team player
- Strong history of applying continuous improvement concepts and tools
- Generous vacation allotment and 1 paid volunteer day
- 1 extra paid day off and an eyecare voucher on your birthday
- RRSP matching
- Quarterly performance bonus
- Healthcare spending account
- Health and dental benefits effective on your first day
- Team and company social events
Be part of the dynamic culture Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.
Equal Opportunity EmployerAt Specsavers, we are committed to fostering a diverse and inclusive workplace. We believe that a diverse team enriches our work environment and enables us to achieve our goals. We are an equal opportunity employer and encourage candidates of all backgrounds and abilities to apply.
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