Tenders and Contracts Specialist

Found in: beBee jobs CA - 1 week ago

BasSaintLaurent, Canada bioMerieux SA Career Site - MULTI-LINGUAL Full time

Position Summary:
Responsible for Customer quotes, tenders & contract lifecycle management ensuring alignment with bioMérieux's approved guidelines while also meeting our Customers' requirements to ensure a positive outcome for all stakeholders.

Primary Responsibilities:

  • Prepare quotes:
    • Work closely and coordinate with all stakeholders to ensure project timescales and needs are met;
    • Review and/or prepare documents, including terms & conditions and prices and get all necessary approvals;
    • Provide analysis and insight to ensure commercial offers are aligned with the company's vision as well as strategic Customer account management;
    • Ensure compliance with all corporate policies and local regulations.
  • Play a key role in tenders/RFI/RFQ, etc.:
    • In charge of daily tender scouting activities;
    • During the tender response process:
      • Read all tender documents;
      • Actively lead and coordinate with all stakeholders to ensure project timescales and needs are met;
      • Actively participate in the preparation & review of tender response documents, including terms & conditions and prices and get all necessary approvals;
      • Provide analysis and insight;
      • Ensure compliance with all corporate policies and local regulations.
  • Review Customer contracts and ensure contract deliverables are met to ensure compliance and minimize risks for the organization.
  • Accountable for on-time invoicing: enter contracts/orders/transactions in systems in a timely manner while ensuring quality of data entry.
  • Facilitate an organization of continuous improvement and high efficiency:
    • Proactively identify opportunities for improvement and increased efficiency, including reports and other intelligence essential to stakeholders;
    • Assist stakeholders in identifying and understanding process/system/tool bottlenecks and inconsistencies;
    • Proactively monitor and strive to maintain high levels of quality, timeliness, accuracy, and process consistency in all activities and systems;
    • Ensure we have no single point of contact situations to minimize risks for the organization;
    • Act as a gatekeeper of data quality and integrity.

Typical Studies-Experience, Skills and Qualifications:

  • Studies-Experience:
    • 5+ year of relevant experience
    • Cegep or University degree in Business or Administration or equivalent with the required years of experience.
    • Knowledge and experience of Canadian healthcare systems is an asset.
  • Skills and Qualifications:
    • Excellent spoken and written communication in both French and English.
    • Organized, autonomous, highly detail-oriented.
    • Customer and solution oriented.
    • Agile and able to capitalize on change.
    • Able to work independently as well as part of a team.
    • Strong focus on continuous improvement and efficiency.
    • Growth mindset. Leadership.
    • Strong analytical skills.
    • Proficient with MS Office, ERP (ideally SAP), and CRM (ideally Salesforce).
    • Ability to work in a national environment.
    • Good knowledge of laws on public procurement an asset.

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