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Manager, Capex

3 months ago

Toronto, Ontario, Canada Holt Renfrew Full time

Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.

Position Title: Manager, Capex and Contracts (12 Month Contract)

Department: Finance

Location: Holt Renfrew - Toronto - Corporate Store Support Centre

Reports to: Director, Operations Finance & Capital Investments

Direct Reports: Yes

At Holt Renfrew our mission is to present exceptional experiences together with the finest luxury products for life's every day and extraordinary moments. Every Holt Renfrew employee enables this mission and defines the luxury lifestyle shopping experience through building lasting relationships with our people, customers and partners.

The Manager, Capex and Contracts monitors and reports on capital projects, leases and occupancy costs, and is the Quality Control and Assurance representative of Holt Renfrew for capital projects in matters of process, governance and internal audit. The Finance & Project Accounting Manager will partner across all levels of the organization including senior leadership to execute core processes related to all aspects of budgeting, forecasting, long-term planning, and project accounting.

Specific responsibilities include (but are not limited to) the following:

  • Manage the daily function for the proper tracking and accounting for projects
  • Establishing and maintaining document controls for each project, including project creation, monitoring and closing
  • Reviewing and approving all project purchase orders, invoices, cheque requisitions, budget transfers/supplements requested
  • Providing forecasts for all major projects and other adhoc reporting
  • Ensuring all project documentation and approvals are in place as per policies and procedures for each project
  • Providing management and support to the project teamAssessing capital versus operating expense treatment
  • Ensure projects are accounted for in accordance with IFRS
  • Manage month end close process as it relates to projects, fixed assets (e.g. project accruals, asset additions/write offs, reclasses) and occupancy costs. This includes balance sheet and P&L account reconciliations and fixed asset continuity schedules.
  • Ensure occupancy related payments for both Retail and Properties legal entities are made in a timely fashion
  • Prepare budgets and forecasts for occupancy related expenses, capital investments, and the Properties entity
  • Review, manage, and report on vendor reconciliations
  • Review and manage asset additions, write offs, and transfers during the period
  • Maintain project risk and exposures tracking systems
  • Ensure accuracy of the cost tracking systems and protocols including change order summary reports
  • Effectively partner with budget owners and other stakeholders to identify project exposures (cost/schedule) early, provide recommendations to management for mitigation and track and report on progress to successful completion
  • Manage expenses within approved budget and achieve all expense management targets
  • Manage a team of 3-5 people
  • Comply with all Health & Safety policies and requirements
  • Lead, motivate, and retain a team of high performing employees that is capable of delivering results

The ideal candidate:

  • Post-secondary degree in a related field
  • Accounting designation with technical IFRS acumen
  • 5-8 years of post-university work experience, including 3+ years supervisory of management experience
  • Experience with SAP, including the Projects module is beneficial
  • Demonstrated leadership and influencing skills with the ability to get things done
  • Excellent interpersonal skills; a team player who is able to act as both a leader and an individual contributor as required
  • Confident and effective communication (written & verbal) and interpersonal skills
  • Is adaptable and comfortable with ambiguity and change
  • Highly service-oriented with exceptional organizational and follow up skills
  • Passionate about fashion and luxury retailing
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

The measures of success:

  • Contribution to financial objectives
  • Individual objectives linked to the achievement of department goals
  • Feedback from internal and external clients

Holt Renfrew is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity and require accommodation, please email and let us know so we can ensure you have an accessible candidate experience throughout the recruitment process. All requests are confidential and used only to meet candidate needs.