Project Coordinator

3 weeks ago

Ottawa, Ontario, Canada Modern Niagara Full time

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) - Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.

We are seeking a highly organized Project Coordinator to join our Major Projects team in Ottawa. The mission of a Project Coordinator is to work closely with the project manager and provide support to aid in the successful execution of projects.

Duties and Responsibilities:

  • Provide related administrative support to Project Managers, Project Teams, and Site Superintendents for individually assigned projects.
  • Aid Project Managers in the organization and distribution of project-related documents and drawings from manufacturers, suppliers, and subcontractors.
  • Perform data system entries such as setting up purchase orders for subcontractors, suppliers, and manufacturers; inputting change orders and distributing change notices to necessary parties; updating monthly WIP forecast sheets and construction schedules.
  • Set up and maintain project start-up binders.
  • Create, log, and track all necessary communication and documentation related to assigned projects.
  • Negotiate and manage contracts with subcontractors and vendors where required.
  • Document control of all site paperwork.
  • Actively participate in operational meetings such as project delivery meetings, staff meetings, and project reviews.
  • Participate in project reviews to foster continuous and process improvements within Modern Niagara.
  • Perform additional related duties as required under the direction of the hiring manager.

Qualifications and Job Requirements:

  • 2+ years' Project Coordination experience within the Construction or Mechanical Contracting industry
  • Post-secondary education in Construction Management or Mechanical Engineering would be considered an asset
  • Previous working knowledge across project and/or construction management software's is highly advantageous
  • Completion of additional certifications (e.g. PMP, PRINCE II, CSM) is considered an asset
  • Strong working knowledge of Microsoft Office products including Outlook, Word, Excel, and PowerPoint
  • Previous experience and exposure with project financial management an asset
  • Clear and effective communication skills with the ability to develop long-lasting and sustainable productive working relationships with colleagues, subcontractors, and additional partners associated with assigned projects.
  • Comfortable working within a deadline-driven, fast-paced environment.
  • Resourceful individual with strong problem-solving skills. Capable of managing multiple tasks and priorities simultaneously
  • Energetic individual who works effectively within a team, but also on their own initiative.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at

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