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Bodyworks Program Coordinator

2 months ago

Vancouver, British Columbia, Canada UBC Full time

The BodyWorks Program Coordinator will oversee the daily administration and logistics of the BodyWorks programs, ensuring seamless delivery and strategic expansion of program offerings.

Job Description

The BodyWorks Program Coordinator will be responsible for providing guidance and support to students, instructors, and coaches to meet clients' specific needs, as well as troubleshooting and problem resolution.

  • Provide guidance and support to students, instructors, and coaches to meet clients' specific needs
  • Evaluate data to create, plan, modify, and set appropriate short-term and long-term programming goals and strategies
  • Oversee managerial and administrative processes, ensuring successful implementation of BodyWorks operational procedures, policies, and academic integration
  • Create and manage the BodyWorks organizational calendar and the program-wide calendar
  • Manage payroll for students and miscellaneous staff
  • Oversee the creation of schedules, which involves analyzing the availability of over 100 staff and volunteers and ensuring appropriate staffing levels within the BodyWorks program
  • Manage onboarding/training, supervising, and performance evaluation of program support staff and student volunteers for new and existing programs offered through BodyWorks
  • Develop and refine recruitment plans based on needs assessment and budget, manage overall recruitment and selection of personal trainers, fitness instructors, fitness center supervisors/front desk attendees, volunteers, and workshop facilitators
  • Support the BodyWorks Exercise Physiologist for client assessments, personal training, group bookings, and academic collaborations where necessary
  • Refine HR policies on staff schedules, pay structures, partnership building, program design, and associated certifications/training as needed
  • Establishing, developing, and maintaining partnerships/collaborations with academics, community organizations, and stakeholders
  • Develop and lead orientation and information sessions for Body Works Programs such as Imagine Day and Jumpstart
  • Negotiate contracts with community stakeholders with the support of UBC Legal Counsel
  • Manage communications internally and externally between the programs and collaborating partners
  • Engage in timely communication with key stakeholders related to agreements and other logistical/operational requirements
  • Collaborate with the Exercise Physiologist on strategic planning, decision-making, growth, leadership, and development of Bodyworks for on-campus and community outreach programming
Requirements
  • Undergraduate degree in a relevant discipline
  • Minimum of two years of related experience, or the equivalent combination of education and experience
  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
  • An undergraduate degree in a relevant discipline with at least four years of related experience, including supervisory / leadership experience in physical activity programs or an equivalent combination of education and experience with proven leadership
  • Preference will be given to applicants with experience operating a variety of programs for all ages and abilities
  • The successful candidate will be required to pass a criminal record check
  • Must have active interests and experience in Sports / Recreation / Physical Education / Health and Fitness
  • Consistently demonstrate the ability to remain calm and courteous and maintain respect while working with a diverse range of people
  • Proficient in using computer software, including Microsoft Office (Word, Excel), electronic mail, web browsers, and registration-based software system Xplor
  • Ability to identify equipment issues and set up, maintain and repair minor equipment issues
  • Can operate job-related equipment, e.g. computers including hardware, printers, scanners, storage devices and other peripherals); photocopiers, and fax machines