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Associate Director

3 months ago

Vancouver, British Columbia, Canada UBC Full time
Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level DJob TitleAssociate DirectorDepartmentAdministrative Leadership | Museum of AnthropologyCompensation Range$8, $12,952.33 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End DateAugust 15, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary
MOA has worldwide collections which are well known for their coverage of Canadian First Nations, Arctic, Asian, European, and Pacific arts and cultures. The Museum is unique not only because of its physical setting but because it has created unusually close relationships with cultural communities in British Columbia and around the world through experimental and collaborative research methods and exhibitions. Part of MOA's originality comes from it being a public, research and teaching museum. The cutting-edge scholarship of the Museum makes possible a range of exhibitions and events that cut across traditional disciplinary divisions to provoke creative engagement and dialogue.

The Associate Director is responsible for providing leadership and oversight of the Museum's operations in order to support its academic, research, teaching and public activities. The position oversees the Museum's exhibition and publication activities and major and minor capital projects. The position is responsible for human resource management, providing leadership in a complex HR environment featuring faculty, a range of museum professional and unionized staff, students, Volunteers Associates and interns.

Organizational Status

The Associate Director is the overall coordinator and primary administrator of the Museum's operations.

The position is directly responsible to the Museum Director and serves as Deputy Director when the Director is away. The Associate Director works in close cooperation with and co-ordinates the Museum's management team. The Associate Director contributes directly to the formulation of strategic policy, recommends strategic priorities and works in conjunction with all staff and student staff. The position also works in close cooperation with academic and non-academic administrators in other departments in the faculty and around the university.

Work Performed

  • Provides leadership, management and administrative oversight of the following areas of the museum's operations: human resources; exhibition and publications; public and private sector funding; communications and marketing; facility management; safety and emergency response; and security.
  • Acts as Deputy Director when the Director is unavailable including decision making authority usually held by the Director.
  • Acts as deputy chair and co-ordinator of the Management Committee as well as chairing key MOA committees such as the Exhibition and Publication Review Committee.
  • Is the primary liaison with MOA's public funders. The Associate Director oversees all grants including identification of grants, strategic analysis of granting opportunities and preparation of grant submissions. They are also responsible for generating the museum's annual report and other public reports required by granting organizations.
  • Is the Museum's lead on external relations. As such this position is responsible for ensuring the maintenance and development of relationships with Indigenous communities and others, whose heritage and works are in the collections of the museum. The position work with the Director and Development on donor relations and philanthropic giving.
  • Initiates, evaluates and contributes to institutional policy discussions and decisions. Ensures that staff are apprised of MOA policy changes.
  • Ensures that MOA activities align with MOA's strategic plan and that staff annual plans align with these priorities.
  • Directs, creates and implements short- and long-term strategic human resources plans. Anticipates needs, develops and maintains department-wide human resource strategies relating to recruitment, classification, performance evaluation, professional development and retention of staff. Analyzes workloads and work flow, and initiates changes to organizational structure. Coordinates classifications, reclassifications, salary levels, appointments for permanent, temporary and contract project staff and student interns, implements/facilitates performance development for all non-faculty/staff.
  • Provides creative leadership and guidance by developing and implementing sound performance management practices, ensuring training needs are identified and opportunities are offered, and by developing and implementing practices to build a mutually respectful atmosphere within the museum. Works with relevant staff supervisors, the MOA director and Arts HR, as appropriate, to review performance, deal with workload issues, manage inter-staff conflict, assist with staff discipline issues and terminations when necessary
  • Develop institutional hiring strategies and to ensure classification level and budgetary commitments are appropriate; ensures new positions support MOA's goals; develops and oversees orientation program for all new staff.
  • Oversees all major projects and maintains a schedule of all such projects to ensure that staff resources are managed appropriately and timelines and budgets are met.
  • Oversees MOA Exhibition and Publication program and other special projects including major building projects. Manages and oversees all building projects to ensure that staff resources are managed appropriately and timelines and budgets are met.
  • Develops and maintains liaison with UBC Security and UBC Risk Management Services to ensure MOA's needs are met and the collections are secure.
  • Develops and manages the museum's Disaster Emergency Response plan to ensure that all staff are aware of procedures, ensures yearly training takes place, ensures relevant manuals are up to date; and that debriefing sessions and actionable items are compiled after each incident.
  • Provides oversight to MOA's Health and Safety Committee, and is responsible for ensuring MOA's Incident Response documents are updated regularly and annual staff training is conducted.
  • Provide strategic oversight to MOA's Volunteer Associates ensuring that volunteer recruitment and training is effective and meets the strategic needs of MOA. Acts as the chief liaison with the president and committee heads of the museum Volunteer Associates, including monthly council meetings, oversight of the recruitment and training of new volunteers, arranging parking, library cards, course participation, and the planning of annual appreciation events.
  • Liaises with other Faculty administrators and represents MOA on relevant university committees.
  • Represents MOA at professional conferences and meetings.

Consequence of Error/Judgement

The incumbent is expected to make decisions in consultation with the Director and the Management Committee as well as making decisions without consultation. Decisions have a direct impact on the creation, revision and implementation of Museum operational policy and procedure and can affect operations.

The consequences of some errors rest with the incumbent who has to rectify their own errors. Other errors could negatively affect the Museum's reputation and standing with Indigenous Nations, funding agencies and external partners.

Supervision Received

The position reports to the Director of the Museum.

Supervision Given
The position is responsible for the staff in their department.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of seven years of related experience, or the equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

  • Masters' degree in administration, Anthropology, Fine Arts, or related field, or an equivalent in education and experience
  • Demonstrated experience in strategic planning. A high degree of independent decision-making in situations calling for independent judgment and ability to interpret museum's strategic plan and policies.
  • Demonstrated ability to work with Indigenous peoples.
  • Ability to plan and manage multiple projects within time and to budget.
  • Ability to write grants
  • Ability to build effective relationships with Indigenous communities, museum, associations and the university community.
  • Understands and conveys the museum's vision and strategic plan internally and externally.
  • Understands UBC and faculty strategic plans and how they align with and guide museum's daily operations.
  • Ability to foster a diverse and inclusive environment in the workplace.
  • Ability to Mentor and develop critical talent for the museum.
  • Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.
  • Strong supervisory, management and communications skills
  • Experience in working well under pressure and with complex tasks and issues.

Skills:

Leadership skills

Highly Collaborative - used to working in and supporting a collaborative environment. Exceptional interpersonal skills, including intercultural sensitivity, diplomacy, tact and

patience.

Excellent organizational skills.

Ability to work in a highly organized and independent manner, following policy guidelines, without supervision.

Ability to work with, train and supervise a variety of staff, students and volunteers

Ability to establish and maintain effective working relationships with a variety of internal and external contacts.

Ability to work under deadline pressures and budget limitations.

Ability to communicate effectively.