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Transportation Permit Coordinator

2 months ago

Saskatoon, Saskatchewan, Canada Q-Line Trucking Full time

Job Summary:

The Permit Coordinator is responsible for overseeing the safety and procedures of transporting oversized and specialized loads for Q-Line Trucking. This role requires excellent communication skills, effective time management, and attention to detail.

Key Responsibilities:

  • Research, coordinate, and apply for transportation permits to fulfill load requirements.
  • Oversee new shipment orders to determine when and where permits are required.
  • Review commodity drawings and measurements for obtaining permits.
  • Complete routing for all orders which require permits.
  • Complete and submit permit forms and approvals to provinces and states.
  • Ensure adherence to provincial, state, and federal provisions for specialized loads.
  • Maintain communication with the dispatch department regarding load delays, permit progress, and other issues pertaining to permits.
  • Communicate, explain, and advise regarding permits to drivers.
  • Assist the sales department with quoting rates for required permits and pilot drivers for specified loads.
  • Arrange and coordinate pilot drivers and route surveys when required.
  • Maintain complex spreadsheets for tracking and quoting of permit costs.

Desired Qualifications:

  • Previous experience within the transportation industry, with a focus on over-dimensional freight is an asset; however, Q-Line Trucking will train the right candidate.
  • Any related post-secondary training is considered an asset.
  • Attention to detail is required, with a strong level of accuracy.
  • Ability to multi-task and learn new procedures and systems.
  • Must be capable of working in a fast-paced working environment, with changing priorities.
  • Ability to read and comprehend detailed forms, such as state and provincial rules and regulations documents.
  • Effective time management skills, with the ability to handle situations of high urgency.
  • Technical ability to learn and use transportation software.
  • Ability to use discretion and judgment in interpreting rules and guidelines.
  • Able to be available for on-call shift on a rotation basis.