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Contracts Analyst

3 months ago

Canada, CA Airswift Full time

Our client, a major Oil and Gas company, is looking for a Contracts Analyst to join their team on a 1-year contract in Calgary.


Reporting to the Manager, SCM Projects, the primary purpose of the incumbent in this position is to provide life cycle management of Projects Contracts from creation, revision, and maintenance to close-out. The incumbent will execute Contracting & commercial strategies and plans for large and/or complex contracts in alignment with key business objectives, and to support the SRP SCM/PMT/CMT teams in adding value to the Project and to the company's Enterprise objectives.


The incumbent must possess strong collaboration, agility and forward-thinking skills which enables the incumbent to respond proactively to changing dynamics and anticipating evolving demand. The incumbent will be an effective communicator, adept at ensuring appropriate messaging of key stakeholders, with the ability to influence and identify common ground solutions across the projects stakeholders, functions, suppliers, contractors, service providers will be key to success in this position.


Responsibilities & Deliverables:

1. Execute SCM best practices for the company's Sourcing activities, ensuring these practices are in accordance with COIMS, the company's SCM Policy, SCM Management System Documents and all relevant regulations.

2. Develop Project or Scope specific Contracting Strategies and Contract Execution Plans in support of Gate reviews and Project execution.

3. Execute Pre-Award activities for main project services (Engineering, Fabrication, Construction Work Packages):

• Develop Expression of Interest (EOI) / Request for Information (RFI) and evaluation criteria in support of scope specific bidders prequalification;

• Coordinate the evaluation of EOI, Bidders prequalification and shortlisting;

• Coordinate the development of Bid Evaluation Criteria and Plan (BECP) with the Project Management Team (PMT) and Construction Management Team (CMT);

• Develop the appropriate commercial compensation structure for the Scope of Work (SOW) and conform the Request for Proposals (RFP);

• Issue the RFP and Manage the Bid process (as the Single / Focal Point of Communications with Bidders);

• Coordinate the evaluation process per BECP;

• Develop and Prepare negotiation plans and Conduct negotiations;

• Prepare award recommendations and Route for appropriate financial and commit authority approvals;

• Issue Awards, onboard contractors and coordinate Kick-off meetings (with PMT/CMT);

• Conform the contracts and Route for execution by authorized personnel;

• Prepare Contracts Briefs (Terms of Reference); 4. Execute Post Award Contracts Management (for contracts assigned to the incumbent) and support the management of Contractors Relationships:

• Compile data to assist in periodic reviews of Contractors' performance (Performance Scorecards/Metrics) against established Key Performance Indicators (KPIs);

• Support management of Contractors NCRs in accordance with the NCR process;

• Manage and Report on approved contract values (e.g. up-to-date Current Contract Value, Forecast Contract Value Vs. Approved Contract Value) and spend against Approved Contract Value to ensure governance.

• Manage the upkeep of Contracts Change Logs, Issues and Disputes Management Register (IDMR), disputes and claims mitigation plans;

• Route Change Orders, and Amendments for approval per process and signing authority guidelines;

• Work with Contractors to resolve day-to-day issues and expedite resolution;

• Contracts Close-out and contractors off-boarding, and coordinate Contractors performance feedback per the Supplier Lifecycle Management requirements.

5. Ensure all Contracting documentation is stored in the appropriate Contract Management Systems.

6. Perform other duties as assigned.


Qualifications:

• Must be legally entitled to work in Canada

• Undergrad degree in a SCM, Technical or Business discipline (post-secondary education) preferred

• Minimum 5 years of overall experience; Minimum 2 years of experience on projects

• A background in projects is an asset.