Business partner, capital projects

3 weeks ago

Montreal QC GF, CA Administration portuaire de Montréal Full time

Under the supervision of the chief accountant, the incumbent manages the accounting of fixed assets and supports project managers in monitoring and budgetary control of projects. They are responsible for the application of IFRS accounting standards as well as compliance with the various APM policies and procedures. This person collaborates with project managers to ensure the integrity of the capital acquisition process.

Manage accounting and support teams in budgetary control of capital projects:

  • Create projects and develop the project breakdown (OTP).
  • Distribute budgets, manage forecasts for each project with the collaboration of project managers.
  • Manage the capital project request (DPI) approval process.
  • Support project cost control: analyze investment projects, explain variances and modifications as well as monitor subsidies to ensure adequate accounting treatment.
  • Understand the project, collaborate, advise, recommend and assist managers in the management of their project.
  • Analyze and explain the discrepancies between the budget and the costs incurred
  • Implement and apply tools, indicators and financial monitoring on the various APM projects.
  • Design and establish budget monitoring reports for management and the board of directors for the awarding of contracts.

Act as an expert on transactions related to fixed asset registers:

  • Create projects and develop the project breakdown (OTP).
    • Ensure with project managers, traceability and adequate accounting of the disposal, modification or demolition of assets in the execution of their project;
    • Make suggestions or recommendations on the application or modification of the lifespan of assets during their creation or an event generating demolition, loss of value, etc. ;
    • Be on the lookout for situations having a possible impact on the accounting of fixed assets, for example, the assessment of obligations linked to the decommissioning of fixed assets, the presence of a lease contract or even the entry into force new accounting standards.
    • Be aware of IFRS standards and the use of assets in order to apply the appropriate depreciation rules.
  • Manage the accounting and monitoring of grants on fixed assets.
    • Study and understand the eligibility criteria and other requirements of contribution agreements with granting organizations/bodies;
    • Participate in management committees for various grants with governments;
    • Organize the accounting of eligible costs, calculate, design, coordinate the preparation and submit claims;
    • Analyze, obtain information and answer questions from stakeholders regarding submitted complaints;
    • Establish and submit budget forecasts to granting organizations/bodies;
    • Maintain monitoring of grants and claims in collaboration with the Public Financing team.

Organize, maintain and manage changes relating to certain SAP modules and other IT applications:

  • Study and find solutions to optimally meet the needs of project management.
  • Participate in the development of SAP modules relating to fixed assets (AA), investment management (IM), project management (PS) and applications for managing slips, project timesheets and others.
  • Create and maintain the project structure in SAP according to the projects in the business plan.
  • Create and maintain project models to enable the compilation of information relating to project management and follow-up.
  • Collaborate in optimizing the configuration of modules.
  • Ensure the proper functioning of internal controls of SAP modules.

Provide various analyzes and reports necessary for the preparation of financial statements in accordance with IFRS and any other relevant management reports or analyses:

  • Produce the annual operating depreciation expense budget and business plan.
  • Collaborate with project management teams to propose, construct and issue relevant performance indicators and/or reports allowing the analysis, monitoring and improvement of the understanding of project-related information.
  • Prepare and reconcile fixed assets for financial statements.
    • Produce labor regularization and registration entries on capital projects;
    • Prepare capital asset reports (capital expenditure report, forecast, etc.);
    • Carry out the work required at the end of the month and at the end of the year for the purposes of the audited financial statements (asset continuity and depreciation schedule, cash flow, notes to the financial statements relating to fixed assets, production of various reports for external auditors, etc.)

Act as a point of contact for the application of generally accepted accounting principles and IFRS.

Participate in capital asset accounting in collaboration with financial management officers.

Qualifications

  • Bachelor's degree in business administration, accounting specialization and 7 to 10 years of relevant experience or other equivalent combination of education and experience.
  • Be a member of the Order of Chartered Professional Accountants of Quebec
  • Experience with the SAP system: Fixed Asset Accounting, Project Management, Financial Investment Management modules.
  • Experience in investment project management.
  • Spoken and written bilingualism: French and English
  • Mastery of the Office 365 suite, particularly Excel.
  • Have a customer service orientation, ability to listen, synthesize needs and propose solutions.
  • Strong ability to analyze and manipulate data.
  • Be open to changes and different opinions.
  • Great ability to manage priorities.
  • Be comfortable working in a context of development.

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