Office and Admin Specialist

4 weeks ago

Canada Mint Full time

Office and Admin Specialist

About Mint

We're an independent creative agency made of culture creatures with multidisciplinary expertise across all major marketing disciplines.

Driven by creativity and inspired by humanity, we focus on brand love between companies and people. Our best work is done through true partnership, as an extension of and advisor to our clients.

At Mint, everyone is welcome We're all about diversity and inclusion—it doesn't matter where you come from or your background. We want you to feel at home and empowered to be yourself. Need accommodations? We will do our best; you just have to let us know.

Our diverse team is what makes us strong.

Our Values

  • Empathy - We believe the work is better when we consider the world through the eyes of others.
  • Optimism - We believe in the good above all else: the good in people, the good in the world and our future.
  • Audaciousness - We are brave enough to try the untried and unexpected. And we dare always to follow through.
  • Progressiveness - We fear the status quo, so we break conventions and push to evolve, innovate and disrupt.
  • Kindness - We are respectful, honest, transparent, inclusive, social and good to each other.

What we do: Advertising, Design & Branding, Strategy, Social, Digital, Content, Experiential, PR and Talent & Influencer.

The Role

North Star: We're looking for an Office and Admin Specialist to help keep things running smoothly while supporting our operations and P&C team.

At Mint, we're all about creating a positive, dynamic work environment. The key to success is an efficient and well-run office where everyone can focus on their work without worrying about the details. That's where you come in

What You'll Do

Office Operations (40%)

  • Be the Office Maestro: Keep everything organized, from managing office supplies to ensuring our workspaces are neat and ready for action every day.
  • Calendar & Event Pro: Coordinate meetings, events, and team activities. Whether a quick team check-in or a full company event, you'll help organize it with style and ease.
  • Front-Line Communication: Be the office's friendly face (and voice)—respond to emails and ensure visitors are greeted with a smile (or at least a well-worded email).
  • Paperwork Guru: Maintain and organize office documents, both digital and physical. You'll check whether a document is a form, file, or essential document.
  • Logistics Lead: Handle all the logistics—help set up conference rooms, order supplies, and even ensure the coffee machine and snacks are stocked. Priorities, right?

People & Culture Support (40%)

  • Onboarding Go-To: Help new hires feel welcome by assisting with their onboarding process. You'll make their first day smooth and easy by setting up paperwork and ensuring they have all the necessary information.
  • Record Keeper: Maintain accurate employee records, keeping everything organized and confidential, including information on new hires, departing employees, benefits, and performance reviews.
  • Leave Liaison: Track employee leave requests (vacation, sick days, etc.) and those leaving the company while properly documenting everything.
  • Recruitment Rockstar: You will assist with the hiring process, posting job listings, reviewing resumes, scheduling interviews, and even keeping candidates updated with feedback.
  • Culture Cheerleader: You will support our people team in employee engagement initiatives, whether organizing training, handling internal communications, or helping with team-building activities. You will keep things fun and organized.

Operations Support (20%)

  • Process Pro: Work behind the scenes to streamline operations and improve office efficiency. You'll help manage daily tasks to keep things flowing smoothly.
  • Data-driven: supporting the insights of the agency by running built-out data to insight workstreams.

What We're Looking For

  • Organizational Whiz: You've got a knack for keeping things organized, whether it's the office supply closet or a complicated project.
  • Clear Communicator: You know how to communicate well with different types of people—through email, phone calls, or in person.
  • Tech-Savvy: You're comfortable with Google Docs and Slack. Bonus points if you know your way around HR software or other office tools.
  • Problem-solver: Whether resolving a scheduling conflict or figuring out where the coffee cups went, you think on your feet and get things done.
  • Attention to Detail: You catch the little things—whether it's a report typo or ensuring a new hire gets their welcome kit.
  • People Person: You're approachable, friendly, and ready to help anyone in the office. You understand the importance of creating a positive environment and supporting people.

Bonus Points If You Have

  • Experience in office management, operations, or HR administration.
  • Knowledge of basic HR practices or employment laws.
  • An infectious positive attitude and a love for team culture.

Due to the large number of candidates, we will only contact those selected for the next steps. Thank you in advance for considering Mint.

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