Office Support Specialist

4 weeks ago

ON, Canada IIQAF Full time

We are seeking an experienced Office Support Specialist to join our team. In this role, you will be responsible for providing administrative support and ensuring smooth operations in our office. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask effectively. If you thrive in a fast-paced environment and enjoy working with a diverse team, we want to hear from you.

Responsibilities

  • Provide general administrative support such as answering phone calls, sorting mail, and organizing files
  • Schedule and coordinate appointments, meetings, and travel arrangements for staff members
  • Assist with the preparation and distribution of documents, presentations, and reports
  • Maintain and update databases, spreadsheets, and other office systems
  • Monitor and order office supplies and equipment when needed
  • Assist in the onboarding process for new employees, including conducting orientation and preparing necessary paperwork
  • Handle confidential and sensitive information with professionalism and discretion
  • Collaborate with team members to streamline office processes and improve productivity
  • Assist with event planning and logistics for company meetings and events
  • Assist with ad hoc projects as assigned
Requirements
  • High school diploma or equivalent; additional certification in office administration is a plus
  • Proven experience in a similar role, preferably in a fast-paced office environment
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively
  • Excellent written and verbal communication skills
  • Detail-oriented with a high level of accuracy and thoroughness in work
  • Ability to work independently and collaboratively as part of a team
  • Strong problem-solving skills and the ability to adapt to changing priorities
  • Knowledge of office management systems and procedures
  • Ability to maintain confidentiality and handle sensitive information with integrity
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