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Clinical Equipment Administrator Support Services Admin
3 months ago
POSITION SUMMARY:
The Patient Clinical Equipment at PHC site is responsible for coordinating the provision of specialty beds, pressure redistribution surfaces, and other centrally distributed corporate patient care assistive equipment to the hospital.
This specialized equipment is designated to optimize patient care, prevent delays while ensuring best practices in infection control. Specializes in devices and aids that prevent skin deterioration and promote healing in confined and ambulatory patients.
Collaborates with other departments to support and advance patient care including prevalence and incidence studies of skin breakdown. Goals include:
- Optimal patient care practices and clinical outcomes for patients;
- Determining future trends and acquisitions to deal with special populations of patients, i.e. morbid obese, bariatric, frail elderly, disabled, rehabilitation and post-operative;
- Follows a standardization approach for clinical equipment selection with collaboration from hospital-wide multidisciplinary health care teams;
- Develops policies and procedures for equipment and promotes best practice guidelines for the organization.
The primary role of the Patient Clinical Equipment Administrator is to support the functions and processes related to Patient Clinical Equipment. This involves maintenance of a database for specialty clinical equipment, distribution, tracking, retrieval, maintenance logging and utilization and cleaning of this centrally managed clinical equipment.
This role also supports the established centralized model for specialty clinical equipment, ensuring that this specialty equipment meets infection control practice standards for cleaning, disinfecting, and laundering while maintaining this specialty equipment in good working order.
The incumbent will work with care teams when hospital-owned specialty equipment is unavailable to facilitate the rental of patient-specific clinical equipment. The administrator will manage the tracking of this rental equipment and will exchange the rental equipment with hospital-owned equipment as soon as it becomes available. The administrator will then ensure that the rental equipment is returned to the rental vendor in a timely manner to support fiscal responsibility within the department and the hospital.
The incumbent will work with the health care team and support services to maintain a network of parking stations for wheelchairs, staxi-chairs, and stretchers.
DUTIES AND RESPONSIBILITIES:
- Responds to clinical equipment requests from patient care units for centrally managed specialty clinical equipment to ensure the right equipment is available to the right patient at the right time;
- Works collaboratively with care teams to ensure timely delivery, setup, and instruction on the usage of this specialty equipment in the patient care units;
- Assists the clinician with required documentation for patient chart with the clinical intervention, i.e., name of the equipment, device or surface;
- Triages patient requests for pressure redistribution surfaces and makes recommendations to clinicians for alternative surfaces based on patient symptoms and conditions;
- Responds to and documents requests from patient care units to retrieve specialized clinical equipment upon patient discharge or discontinuation of equipment in a timely manner;
- Responds to requests from patient care units for rental of specialty beds and redistribution surfaces that are not owned or available within the Hospital;
- Manages the ordering, tracking, retrieval, and return of rented equipment;
- Organizes loan of equipment from one unit to another for specific patient needs;
- Participates in training programs to learn the full functioning capacity and troubleshooting skills required for all existing clinical specialty equipment;
- Follows established infection control practices for cleaning and disinfecting specialty clinical equipment;
- Responsible for sending and retrieving predetermined specialty equipment to the central laundry and picking up cleaned items for further distribution;
- Uses hospital systems daily to track specialty beds, surfaces, and other equipment assets belonging to the department;
- Collaborates with the health care team to ensure efficient delivery and retrieval of specialty beds and therapeutic surfaces;
- Works with the Engineering Bed Mechanic and Clinical Engineering on equipment repairs;
- Maintains a database of specialty beds, surfaces, and other equipment to identify daily utilization status;
- Ensures that each asset is barcoded and documented in the asset management system;
- Ensures correct decommissioning procedures are followed for equipment identified for disposal;
- Inspects and ensures that all designated central clinical equipment storage areas are clean, neat, and organized;
- Assists with the evaluation of new equipment and makes purchase recommendations;
- Assists with organizing small equipment year-end purchases in consultation with clinical units, procurement, and finance departments;
- Manages the annual mattress inspection and audit for inpatient units;
- Helps ensure the availability of wheelchairs and staxi-chairs in parking stations at the hospital.
- Manages the database of equipment within the clinical equipment department and advises when volumes need to be replenished.
QUALIFICATIONS:
- Community college diploma in health care or business.
- Strong customer service skills.
- Strong communication skills.
- Successful completion of the following Hospital courses:
- Pressure ulcer prevention;
- Completion of Wound Care Courses 1 & 2;
- Current CPR certification.
