Customer Operations Manager

2 weeks ago

Vaughan Ontario, York region, Canada MAV Beauty Brands Full time

MAV Beauty is one of the leading and fastest growing independent developers and marketers of CPG products through the drug, mass, grocery, club, and specialty channels with our top performing brands Marc Anthony True Professional, Cake Beauty, Renpure & The Mane Choice. Our products include a wide variety of hair care, body care and beauty products such as shampoo, conditioner, hair styling products, treatments, body wash, and body and hand lotion across multiple collections that each serve a different and personalized consumer need.

MAV Beauty is seeking an experienced and dynamic Customer Operations Manager to lead and optimize our customer operations department. You will play a pivotal role in ensuring seamless interactions between our company and our customers, overseeing various aspects of customer service, order management, and logistics; ensuring compliance related to retail operations and logistics in a fast-paced environment. Reporting directly to the Vice President of Operations this role requires strong leadership skills, strategic thinking, exceptional attention to detail, advanced proficiency in Excel and a deep understanding of customer-centric operations.


Responsibilities:


Order Management and Fulfillment:

  • Be hands-on in the process and manage accounts and order processing for certain customers, ensuring smooth order processing and fulfillment.
  • Oversee the end-to-end order fulfillment process.
  • Implement and optimize order management processes to streamline workflows and minimize errors.
  • Collaborate with cross-functional teams to address any fulfillment issues and implement corrective actions as needed.
  • Develop and maintain key performance indicators (KPIs) to monitor order fulfillment metrics and drive continuous improvement.
  • Implement and optimize order management systems and processes to streamline workflows and minimize errors.


Retail Compliance:

  • Develop and enforce policies and procedures to ensure compliance with retail regulations and standards, including but not limited to product labeling, packaging, pricing, and shipping requirements.
  • Stay informed about changes in retail compliance requirements and communicate updates to relevant stakeholders.


Logistics Coordination:

  • Coordinate logistics activities, including transportation, warehousing, and distribution, to ensure timely and cost-effective delivery of products to customers.
  • Collaborate with third-party logistics providers to optimize transportation routes, minimize shipping costs, and improve delivery reliability.
  • Monitor logistics performance metrics and implement strategies to enhance efficiency and reduce lead times.


Customer Relationship Management:

  • Build and maintain strong relationships with key customers, acting as the primary point of contact for escalated issues and strategic discussions.
  • Proactively identify opportunities to enhance the customer experience and drive customer satisfaction.


Continuous Improvement:

  • Analyze customer operations performance metrics and identify areas for improvement.
  • Lead initiatives to optimize processes, reduce costs, and increase productivity while maintaining high service levels.
  • Lead cross-functional teams to develop and implement process enhancements, leveraging data-driven insights and best practices.


Qualifications:

  • Bachelor’s degree in business administration, Supply Chain Management, Operations Management, or a related field; MBA or equivalent preferred.
  • Proven experience in a similar role, with a minimum of 5+ years in a management role within customer operations, preferably in a fast-paced and dynamic environment.
  • Strong understanding of customer service principles, order management processes, logistics operations, and retail compliance requirements.
  • Excellent communication skills, with the ability to effectively engage and influence stakeholders at all levels of the organization.
  • Proficient in data analysis tools and techniques, with a strong analytical mindset enabling the interpretation of data to generate actionable insights.
  • Advanced proficiency in Microsoft Excel, with expertise in creating complex formulas, macros, and utilizing advanced features such as Power Pivot, Power Query, and Power BI for in-depth data analysis and visualization.
  • Detail-oriented mindset, consistently prioritizing accuracy and quality in all tasks and projects, ensuring meticulous attention to detail throughout processes and operations.
  • Demonstrated leadership capabilities, including the ability to inspire and motivate teams to achieve results.
  • Ability to thrive in a high-pressure environment and effectively manage competing priorities.


Interested and qualified candidates are encouraged to apply directly. MAV Beauty is committed to providing equal opportunities for all applicants and employees regardless of race, ancestry, place of origin, color, ethnic or national origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences (for which a pardon has been granted), disability, marital or family status, or any other characteristic protected by law. If you require accommodation to participate in the recruitment process, please contact us to provide your contact information. While we appreciate all resume submissions, only those selected for an interview will be contacted.

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