Investment Administrator

2 days ago

Toronto Ontario, Ontario, Canada Gilmore Partners Full time

On behalf of our client, a single family office, we have been retained on an Investment Administrator hiring mandate. This role will report directly to the Chief Investment Officer, and work closely with other team members in both Toronto and the United Kingdom. This is a hybrid role working out of the family office in Downtown Toronto a few days a week and from home the other days.



The Investment Administrator provides essential administrative and operational support to ensure the efficient and compliant management of client investments. This role involves working closely with investment managers, custodians, brokers, and third-party administrators to assist with portfolio administration, transaction processing, reporting, and documentation. The ideal candidate is detail-oriented and organized and understands financial products, investment processes, and cryptocurrency platforms.



Key Responsibilities:


Account Administration and Client Servicing:


  • Maintain and update client account information, ensuring data accuracy and confidentiality.
  • Liaise with investment managers, custodians, brokers, and third-party administrators to address inquiries and resolve account-related issues.
  • Assist with onboarding new clients, including preparation of account opening documents, verifying client details, and ensuring compliance with regulatory requirements.
  • Prepare and distribute investment reports, statements, and performance summaries to clients.


Transaction Processing and Reconciliation:


  • Process and monitor trades, including equities, fixed income, mutual funds, alternative investments, and cryptocurrency, ensuring accuracy and timeliness.
  • Engage with the internal accounting team, custodians, brokers, and third-party administrators, facilitating reconciliation between front and back office functions.
  • Reconcile trades, cash balances, and holdings with custodians and resolve any discrepancies in collaboration with brokers and fund administrators.
  • Handle dividend, interest, and corporate action processing in coordination with custodians.


Compliance and Regulatory Support:


  • Ensure compliance with all regulatory requirements and internal policies, conducting regular reviews and audits.
  • Assist in the preparation of compliance reports and filings required by regulatory bodies.
  • Support the implementation of anti-money laundering (AML) and know-your-client (KYC) procedures for new and existing clients.
  • Ensure accurate management of cryptocurrency accounts, including familiarity with hard wallets and trading platforms, in accordance with regulatory standards.


Data Management and Reporting:


  • Maintain and update investment records and databases, ensuring data integrity and confidentiality.
  • Generate accurate and timely reports, including portfolio performance, asset allocation, and transaction summaries.
  • Assist in preparing presentations, investment proposals, and other materials for client meetings or internal use.


Administrative Support:


  • Coordinate meetings and communications between clients, portfolio managers, custodians, brokers, and other stakeholders.
  • Support portfolio managers with scheduling, documentation, and other administrative tasks as needed.
  • Manage incoming and outgoing correspondence related to client investments.


Project and Process Improvement:


  • Contribute to the development and improvement of processes to enhance operational efficiency and service quality.
  • Assist in implementing new systems or software for portfolio management and client servicing.


Experience and Skills:


  • Proven experience in financial services, ideally in investment administration, asset management, or similar roles.
  • Strong understanding of financial markets, investment products, cryptocurrency platforms, and portfolio administration.
  • Proficiency with financial software and tools (e.g., Bloomberg, Excel, portfolio management systems).
  • Previous signing authority experience and ability to navigate approval processes.
  • Excellent organizational and multitasking abilities, with strong attention to detail.
  • Effective communication skills, both written and verbal, with a professional demeanour.
  • Familiarity with compliance requirements, including AML, KYC, and operating within a regulated environment.
  • Experience with cryptocurrency, including the use of hard wallets and trading platforms, is preferred.
  • Ability to work independently and collaboratively within a team environment.


We are committed to fostering a diverse and inclusive workplace. We encourage individuals of all backgrounds, experiences, and identities to apply. We believe that diverse perspectives strengthen our team and contribute to our success. Regardless of your race, gender, age, ethnicity, religion, disability, sexual orientation, or any other characteristic, we encourage you to submit your application.


As part of our hiring process, all successful candidates will be required to undergo an extensive criminal / credit / identity background check.

  • Administrative Coordinator

    3 weeks ago

    Toronto, Ontario, Canada NP Investment Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at NP Investment Inc. as an Administration Officer.This is a full-time position with a competitive salary range of $45,000 - $60,000 per year, based on experience.Key ResponsibilitiesDelegate tasks to support staff, ensuring efficient use of...

  • Administrative Coordinator

    2 weeks ago

    Toronto, Ontario, Canada NP Investment Inc. Full time

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at NP Investment Inc. This role is responsible for providing administrative support to ensure the smooth operation of our office.About the RoleThe successful candidate will be responsible for:Coordinating and planning office services such as accommodation,...

  • Administrative Support Team Member

    3 weeks ago

    Toronto, Ontario, Canada NP Investment Inc. Full time

    At NP Investment Inc., we are seeking a skilled Administration Officer to join our administrative team. The successful candidate will be responsible for delegating tasks to office support staff, establishing work priorities, and ensuring procedures are followed and deadlines are met. Key tasks include administering policies and procedures related to record...

  • Senior Asset Manager

    2 months ago

    Toronto, Ontario, Ontario, Canada Romspen Investment Corporation Full time

    Senior Asset ManagerRomspen is a leading Canadian non-bank mortgage lender specializing in commercial and industrial real estate mortgages. Our investments are comprised mostly of commercial and industrial first mortgages on properties primarily across Canada and the United States. We provide customized mortgage solutions for term, bridge and construction...

  • Administrative Assistant Manager

    2 weeks ago

    Toronto, Ontario, Canada NP Investment Inc. Full time

    The administrative assistant manager is a critical role at NP Investment Inc., responsible for overseeing the day-to-day operations of our office.Job SummaryWe are seeking an experienced administrative assistant to manage our office services, administer policies and procedures, and co-ordinate various tasks to ensure smooth operation.This is a full-time...

  • Administrative Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada NP Investment Inc. Full time

    Job DescriptionWe are seeking an experienced Administrative Operations Manager to join our team at NP Investment Inc. in [Location]. This is a permanent, full-time opportunity.Key Responsibilities:Delegate tasks and responsibilities to office support staff to ensure efficient workflow and productivity.Establish clear priorities and procedures to meet...

  • Analyst, Investment Finance

    1 month ago

    Toronto, Ontario, Ontario, Canada BJRC Recruiting Full time

    Our ClientIs a fast growing private equity firm in downtown Toronto.ResponsibilitiesWork with external fund administrators to manage subscription and redemption processes and calculate net asset values.Compute portfolio valuations, fees, and carried interest for each reporting period.Maintain and update internal accounting records, recording transactions...

  • Investment Manager

    2 weeks ago

    Toronto, Ontario, Canada DIF Management Canada ULC Full time

    Job Title: Investment ManagerWe are seeking a highly skilled Investment Manager to join our team at DIF Management Canada ULC. This is a fantastic opportunity for an experienced professional to take on a challenging role and contribute to the growth of our organization.About the Role:As an Investment Manager, you will be responsible for evaluating financial...

  • Senior Investment Manager

    2 weeks ago

    Toronto, Ontario, Canada DIF Management Canada ULC Full time

    Job Description:We are seeking a Senior Investment Officer to join our team at DIF Management Canada ULC. As a key member of our investment team, you will be responsible for evaluating financial risk, managing portfolios, and providing investment advice to clients.About the Role:This is a permanent position that requires a minimum of 5 years of experience in...

  • Int. Site Reliability Engineer to perform Oracle database administration across database servers dedicated to investment systems for a financial client

    1 month ago

    Toronto, Ontario, C6A, Ontario, Canada S.i. Systems Full time

    Position: Int. Site Reliability Engineer to perform Oracle database administration across database servers dedicated to investment systems for a financial client - JR-6544Duration: 6 months with possible extensionLocation: Hybrid Toronto (3x on-site)Job ID: JR-6544Reporting to the Manager, Site Reliability Engineering - Platforms and Data, the Specialist,...

  • Strategic Investment Advisor

    2 weeks ago

    Toronto, Ontario, Canada CARE INSURANCE & FINANCIAL LTD. Full time

    Care Insurance & Financial LTD. is seeking a skilled Strategic Investment Advisor to join our team.The ideal candidate will possess a strong analytical mindset and excellent communication skills, with the ability to provide expert advice on investment opportunities and risk management strategies.This role offers a competitive salary of $120,000 - $180,000...

  • Financial Services Representative in Investments

    4 weeks ago

    Toronto, Ontario, Canada National Bank Full time

    A career as a Financial Services Representative in Investments at National Bank is an opportunity to make a positive impact for our clients.In this role, you'll work closely with our Financial Planners to support their administrative investment activities, while contributing to business development initiatives.Key Responsibilities:Support Financial Planners...

  • Chief Investment Strategist

    2 weeks ago

    Toronto, Ontario, Canada DIF Management Canada ULC Full time

    Job DescriptionWe are seeking a highly skilled Chief Investment Strategist to join our team at DIF Management Canada ULC. This is an excellent opportunity for a senior investment professional to utilize their expertise in financial risk evaluation, portfolio management, and investment analysis.About the RoleEvaluate financial risk and make informed...

  • Investment Operations Specialist

    3 weeks ago

    Toronto, Ontario, Canada CPP Investments Full time

    About CPP InvestmentsCPP Investments is a global investment management organization that manages the funds of the Canada Pension Plan (CPP). We invest in a wide range of asset classes, including public equity, private equity, real estate, infrastructure, and fixed-income instruments.Role OverviewWe are seeking an experienced Analyst to join our External...

  • Retail Investment Analyst

    2 weeks ago

    Toronto, Ontario, Canada QuadReal Full time

    About the RoleAs a key member of our Retail team, you will play a vital role in supporting the Director, Retail Investments in delivering strong investment returns while creating sustainable environments that bring value to the people and communities we serve.Key ResponsibilitiesEvaluate opportunities for enhancing existing properties and provide analysis on...

  • Investment Compliance Expert

    2 weeks ago

    Toronto, Ontario, Canada Fidelity Investments Full time

    OverviewFidelity Investments Canada is seeking a skilled Investment Compliance Expert to provide advisory services and support the development of compliance standards for investment management activities.Responsibilities:Support the FIC Investment Compliance program by working with traders and other members of the investment teams to answer queries and...

  • Retail Investment Analyst

    2 weeks ago

    Toronto, Ontario, Canada QuadReal Full time

    About QuadReal Property GroupQuadReal Property Group is a global leader in real estate investment, operating, and development. Headquartered in Vancouver, British Columbia, the company has total assets under management of $73.8 billion.The organization was founded in Canada as a full-service real estate operator and has since expanded its capabilities to...

  • Investment Support Specialist

    2 weeks ago

    Toronto, Ontario, Canada National Bank Full time

    Job SummaryInvesting in a meaningful career with National Bank as an Investment Support Specialist.This role is designed for individuals who possess exceptional customer service skills and a passion for business development. As an Investment Support Specialist, you will have the opportunity to create lasting relationships with clients and contribute to their...

  • Financial Analyst

    3 weeks ago

    Toronto, Ontario, Canada Dream Full time

    Job Title: Financial Analyst - Investment CompanyAt Dream, we are seeking a highly skilled Financial Analyst - Investment Company to join our team in the Investment Division.Key Responsibilities:Collect and analyze financial and investment information about companies, stocks, bonds, and other investments.Advise on and participate in the financial aspects of...

  • Tax Manager, Investment Funds

    4 weeks ago

    Toronto, Ontario, Canada The Toronto-Dominion Bank (Canada) Full time

    About the RoleWe are seeking a skilled Tax Manager, Investment Funds to join our dynamic team at The Toronto-Dominion Bank (Canada). As a senior tax professional, you will be responsible for overseeing tax compliance for a portfolio of investment funds, including mutual funds, pooled funds, and exchange-traded funds.Key ResponsibilitiesAct as a key contact...