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Project Coordinator

2 months ago

Markham Ontario IP, CA BFG Enterprise Services Full time

Role: Responsible for coordinating Electrical Division project plans and progress to achieve project goals objectives, to ensure the Division delivers its services and results as per agreed upon performance expectations /standards. Utilize project management systems to monitor project progress and budgets. Responsible for providing administrative support to project managers.

Responsibilities/Duties:

Support established project objectives: Analyze project proposals, collaborate with senior management re expected service deliverables/results/outcomes Coordinates approved project plans – scheduling, time frame to completion, funding and staffing Support project staff. Assist with project management activities Calculate charges, and generate invoices and statements to bill customers on an accurate and timely basis Maintain relationships with client groups, suppliers, workers and vendors. Coordinate work packages, scheduling and work plan interfaces with vendors. Perform data entry of Requests for Information (RFIs), Requests for Quotations (RFQs), Change Notice Submittals and follow-ups. Collect, review and submit weekly timesheets; Conduct purchase order entry. Prepare tender quotations and ensure they are submitted on time. Assist with pricing of time and material projects. Prepare and submit Operating and Materials manuals, warranties and inspection certificates. Prepare and submit statutory declarations for the accounting department. Prepare and communicate material picks from Warehouse personnel Prepares project status reports: Collects, analyzes, summarizes information and trends. Print drawings for tender quotations, foreman copies and as-built documentation Perform general administrative duties as required by Electrical Services Management. Perform all regular duties with varying flexible hours. Maintains project staff job results Maintains project database Maintain project documentation through document management system. Develops information requirements, designs information systems Establishes and enforces industry standard project management procedures and protocols

Occupational Requirements:

4-6 years of project coordination experience Diploma or Degree in, Business Administration, or Project management PMP Certification is an asset Experience working in a fast-paced and dynamic Construction and related environments Experience scheduling resources and other team members Proven experience preparing work orders and scope of work communications Experience preparing and submitting reports in a timely and accurate basis Strong electrical and construction background and experience Great understanding and working knowledge of Project Management methodologies Proficient in the use of Microsoft Office; specific to Outlook, Word, Excel Knowledge of asset management including inventory tracking and reporting Ability to prepare invoices, monthly billings, purchase orders and other accounting documentation Excellent communication skills through the utilization of email, phone and face to face #J-18808-Ljbffr