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Property Administrator

2 months ago

Barrie Ontario AN, Simcoe region, Canada TDS Personnel Full time

Our client, a property development company specializing in retail, requires a Property Administrator to support a retail property in Barrie. Reporting to the Property Manager, the Property Administrator is responsible for supporting the daily operations and management of a large-scale commercial property. Tasks typically include handling tenant inquiries, coordinating maintenance and repairs, accounts payable/receivable, etc.

Responsibilities:

  • Provide administrative support and coordination to Property Manager.
  • Assist the Property Manager with obtaining supplier and contractor quotations.
  • Assist in handling building operations inquiries.
  • Accounts Receivable – collecting arrears, ensuring timely rental payments including reconciliation of accounts as needed.
  • Accounts Payable – ensure timely payment of invoices, preparing tenant chargebacks, obtaining management approval, entering in JD Edwards, and maintaining accurate record keeping.
  • Input accurate data of lease administration information for new tenants, renewals, etc., and issue welcome packages to new tenants.
  • Liaise with tenants for accounting and accounts receivable matters including rent and sales report collection.
  • Arrange for pickup of rent cheques and deliveries of various materials to and from properties under management.
  • Assist in preparation of year-end reconciliations and annual rental advice letters.
  • Assist the Property Manager with preparation of monthly and/or quarterly reports.
  • Handle general day-to-day enquiries and concerns from tenants and keep all tenancy information up-to-date.
  • Maintain filing systems for contracts, insurance certificates, tenant information, etc.
  • General office/administrative duties as necessary.
  • Preparation and documentation of short-term leases for retail space (store/pop-up).

Qualifications:

  • 1-2 years’ experience in customer service, sales, office administration, or related field.
  • Ability to communicate effectively and professionally, both orally and in writing with owners, tenants, and team members.
  • Ability to develop and sustain cooperative working relationships.
  • Professional and self-motivated team player.
  • Ability to exercise confidentiality.
  • Strong time management skills including the ability to work under pressure and achieve quality results.
  • Results-oriented, detail-oriented, and accurate.
  • Proven innovation with a willingness to manage and adapt to change.
  • Solid computer skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office, and Outlook.
  • Knowledge of JD Edwards is an asset.
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