Program Service Assistant

4 weeks ago

Toronto Ontario CA, Ontario Humber River Regional Hospital Full time
Position Profile

Humber River Health. Lighting New Ways In Healthcare.

Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care

Right now we’re looking for a Program Service Assistant to provide administrative support to the Planning and Development team.

Reporting Relationship: Sr. Director, Redevelopment

Employee Group : Non Union

Location: Wilson

Responsibilities:

  • Provides high quality administrative clerical support services to the Planning and Development team.
  • Arranging appointments, meetings, agendas for the management team, tracking, filing and distribution of various projects documentation.
  • Attending meetings, recording minutes, co-ordinating materials and follow-up from various committee meetings.
  • Composing and editing correspondence/reports.
  • Acting as liaison with the public to provide general information on the programs.
  • Communicating with external and internal customers to be able to facilitate resolution of concerns.
  • Assists with confidential information as required.
  • Coordinates office functions
  • Assists with coordination Program wide events (e.g. Clinical Day, Grand Rounds).
  • Assists in the completion of payroll
  • Preparation of data, statistics and reports
  • Assists in completing staff schedule and on call rosters
  • Reconciliation of credit card purchases
  • Composes and editing correspondence/reports.
  • Assists with special projects as requested.
  • Other duties as assigned.

Requirements:

  • Minimum five years of administrative/secretarial experience supporting management /administrative staff
  • Graduate of a recognized post-secondary education in Business Administration/Secretarial, or related field
  • Previous experience taking minutes and supporting committees
  • Previous experience in a health care environment- Clinic, hospital, physician’s office
  • Excellent communication and interpersonal skills.
  • Excellent computer skills (Microsoft Office -Word, Excel, Powerpoint, Access, Outlook) along with a typing speed of 60 W.P.M is required.
  • Knowledge of Meditech computer system an asset (Order Entry, PCI, MOX, Meditech Skills Data Base).
  • Excellent organizational skills, including the ability to prioritize and initiate work are essential
  • Knowledge of medical terminology is essential.
  • Ability to work independently and collaboratively within a team.
  • Ability to multitask in a fast paced environment.
  • Good attendance record.
  • Proven decision making and problem solving skills.
  • Ability to handle sensitive and confidential issues/information in a professional manner.
  • Excellent attendance record.
  • May be required to travel between sites periodically

Applicants may be required to successfully complete full administrative testing, including typing speed, MS Office and Medical Terminology.

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows as a Huron Consulting hospital. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.

Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team.

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