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Accounting Manager

3 months ago

BC, Canada Coast Mental Health Full time

JOB DESCRIPTION*

About Coast
Coast Mental Health (Coast) is one of the largest mental health non-profit societies in Canada, and operates a large array of innovative housing and community based rehabilitation services for people with a mental illness living in and around Vancouver. Coast operates in the Lower Mainland of British Columbia providing approximately 1000 people with supportive housing and 4000 clients living in the community with a wide variety of programs and services.
Coast fosters a client-driven, recovery-oriented environment that promotes restoring health, personal growth and a return to society for individuals with a mental illness through advocacy and providing direct programs and services.

Job Summary
Under the direction of the CFO, the Trust Manager manages the Trust administration department and assist with various accounting functions. This position is also responsible for unionized staff members and managing performance according to the collective agreement.

Typical functions and responsibilities

Review and maintain Financial Trust contracts with clients of the program and for compliance with FICOM BC Financial Services Authority (BCFSA) and the Ministry of income assistance and Coast Trust Program policies by reviewing current rules and regulations.

Analyze legal, financial and accounting documents to develop action plans, proactively resolve issues and address questions from clients.

Prepare and deliver presentations and proposals to a wide range of audiences and prospects.

Implement trust management action plans and oversee the activities of the Trust Administrator.

Review and analyses all trust procedures and updates changes to the CFO.

Performs projections, forecasts, and analyses, to clients the Ministry and the management.

Prepares and reviews all relevant reports such as statistical summaries for internal and external purposes.

Support the identification, pursuit and closing of new trust opportunities.

Develops and maintains data tracking mechanisms such as databases and record keeping systems.

Provides support to the trust accounting process on an on-going basis, monthly/quarterly reconciliations and financial reporting.

Reviews and prepares tax supporting schedules and reconciliation for the Trust, e.g. T3

Limit corporate risk exposure by ensuring that account administration is carried out proactively and in compliance with defined policies/procedures and audit standards, including the timely escalation of issues to the management team.

In consultation with the Controller, develops work procedures, and ensures that department standards are maintained, transactions are accurate and deadlines met. Provides input on accounting, policies and operational requirements for Coast Foundation Society (1974) and Coast Mental Health Foundation.

Assists with the preparation of monthly/quarterly & annual financial statements, quarterly MD&A and relevant backup schedules.

Assists with required internal and external and external audits, such as financial audits related to assets and compliance audits of contracts and grants. Prepares and maintains account reconciliations and financial analytical papers.

Assists with the budget process to ensure expenditures are in accordance with funded contracts and the development of annual operating and project budgets.

Develops, evaluates, and oversees financial control and reporting systems related to budgets, grants, resource allocation, and contracts with external agencies and service providers. Performs needs assessments, and develops and implements systems, such as contract monitoring to ensure compliance with terms and conditions, budget monitoring to ensure that commitments are supported by available funds, and fixed asset management systems.

Manages grants and/or contracts by reviewing for accuracy, ensuring payments are consistent with contract terms, tracking and reviewing the financial status of contacts to termination date, flagging cases of over- and under-funding, recommending reallocation of funds to meet financial commitments.

Performs cash management duties such as receiving, recording, and balancing cash transactions, preparing, reconciling bank statements, and maintaining and balancing accounts including client trust.

Provides support and backup for Financial/Contract Administrator, Accounts Payable, Accounts Receivable and other accounting functions.

Human Resource Planning and Management

Establishes a positive, healthy and safe work environment in accordance with appropriate legislation and/or legislation

Determines staffing requirements

Interviews, selects, hires, orients and trains employees, volunteers and/or students

Supervises staff, volunteers and/or students and monitors workloads on an on-going basis

Schedules staff to ensure safe and appropriate coverage including vacation and overtime authorization

Monitors the performance of staff, volunteers and/or students on an ongoing basis. Completes probationary and regular annual performance reviews with employees

Discusses performance concerns and develops employee action plans when required

Provides on-going support, coaching/mentoring, recognition and direction to Departmental staff to enable them to achieve a high standard of practice

Ensures that on-going professional development and training is provided for employees

Interprets and ensures compliance with the Collective Agreement. Participates in the grievance process as a management team representative. Initiates progressive discipline up to and including suspension and termination of employment. Ensures appropriate documentation is prepared.

Maintains human resource files and records (electronic and paper) for staff, volunteers and/or students

Completes or ensures payroll and scheduling are completed in a timely manner

Participates in the development and administration of policies, procedures and guidelines

Performs other related duties as assigned.

JOB QUALIFICATIONS*

Education, Training and Experience

University degree in Accounting/Business

CPA designation in good standing in BC or in the last stages of the CPA program

Minimum 5 years experience in accounting

Knowledge in trust administration

Or other qualifications determined to be reasonable and relevant to the level of work

Previous Management experience working in a unionized environment preferred

Skills and Abilities

Ability to communicate effectively, both verbally and in writing

Computer Skills: Strong knowledge of Microsoft Office including Word, Excel and Outlook

Physical ability to carry out the duties of the position

Ability to work independently and in co-operation with others

Business writing skills

Ability to research, analyze and resolve problems

Senior level accounting analysis skills with respect to financial reports, project reports and budgets

Ability to develop, evaluate and monitor administrative systems and procedures

Working knowledge of SAGE 300 (preferred)

Bottom of Form

The salary range for this role is minimum of $75,587, midpoint of $94, 483 and a maximum of $108,656.
Upon hire, most new employees will be placed in a starting salary between the minimum and midpoint of the stated salary range. In some circumstances, candidates may be eligible for compensation beyond the midpoint. Factors influencing salary decisions include qualifications and years of experience in similar roles

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