Coordinator/Analyst, Surgical Supply Chain
1 week ago
The salary range for this position is CAD $34.67 - $49.83 / hour
Job Summary
We are currently looking to fill a Full-Time opportunity for a Coordinator/Analyst, Surgical Supply Chain at Royal Columbia Hospital located in New Westminster, B.C.
New Westminster
New Westminster is known for its stunning waterfront views along the Fraser River, located on the north side of the Fraser River bordering several municipalities in each direction (Burnaby, Coquitlam, Surrey, and Delta), making it the centre of the Greater Vancouver region.
Experience the exceptional benefits of working with us including:
- Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
- Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
- Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
- Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
- Maternity Top-Up: Receive an 87% top-up during maternity leave.
- TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
- Additional employee discounts and perks available
*Eligibility based on employment status
Detailed Overview
In collaboration with the Surgical Director, OR Managers, front line staff and BCCSS, this role is responsible for the analysis, coordination and conduct of audits related to Supply Chain and System effectiveness within the Surgical Network across Fraser Health. Oversees and supervises supply analysts and/or DPC clerks, as appropriate/required.
Analyzes and evaluates findings; develops recommendations on system and process improvements to ensure data quality and compliance with MOH standards/requirements; provides information related to data quality and operational requirements to user departments and related areas.
Provides supervision and oversight to Supply Analyst(s) and/or DPC clerks as required/appropriate, including the coordination and evaluation of staff training and orientation; assists in staff selection; provides support and assistance in the development and implementation of Supply Chain & Scheduling standards, policies and processes, including the coordination of Change Management processes. Conducts and implements projects as assigned.
Responsibilities
- Conducts inventory needs assessments at OR sites across the Surgical network, including the resolve of inventory issues, working in collaboration with OR managers, surgeons and front line staff.
- Performs reviews and audits related to supply chain data quality and system processes & practices across the Surgical Network. Reviews OR information requirements for acute sites; analyzes and evaluates audit findings; develops recommendations on data quality and system process improvements.
- Develops and generates information reports related to Supply Chain user departments and/or MOH requirements. Provides quality-related statistics to the Director and the regional committee governance structure on a regular and/or requested basis by working collaboratively with all levels of staff and OR management.
- Provides oversight and supervision to Supply Analysts or designated staff as appropriate. Determines and evaluates staff training requirements, conducts staff evaluations; coordinates training and orientation for new staff. Assists the Director in the selection of staff by participating in interviews, providing input and making recommendations.
- Coordinates the implementation of Quality Improvement initiatives utilizing Change management processes. Evaluates the outcomes of changes to policy and processes through analysis and evaluation of data integrity/quality. Recommends adjustments to policy and process improvement on an on-going basis.
- Establishes and maintains effective relationships and liaison with BCCSS and FH warehouse.
- In collaboration with business analysts, participates in establishing and preparing standards, procedures and instructions that contribute to the effectiveness of processes and systems.
- Provides support to management by monitoring expenditures to determine trends and future expenditures which impact budget. Advises Director of status of budget on regular basis.
- Provides support for system integration testing, updates, and trouble shooting with users.
- Liaises with other disciplines to ensure that standards and policies are developed in accordance with the needs of other departments and end users.
- Participates in user meetings; assists and/or undertakes a variety of projects as assigned by Director as appropriate.
Qualifications
Education and Experience
Graduation from a recognized Diploma Program in a health, business, Supply Chain or technology related discipline plus three (3) years experience in a supply chain or supply systems environment, including one (1) year supervisory experience; or an equivalent combination of education, training and experience.
Valid Class 5 BC Driver's License; access to a vehicle for business- related purposes.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities
- Demonstrated ability to supervise
- Knowledge of Purchasing and Inventory Ability to evaluate staff, educational requirements and to conduct training and orientation sessions
- Knowledge of Meditech Magic with ability to audit/analyze processes.
- Ability to operate related equipment including applicable software applications
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.
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