Bilingual senior tenders analyst

4 weeks ago

Vaughan Ontario LJ, York region, Canada Cardinal Health Full time

Cardinal Health Canada, with over 1300 employees nationwide, is an essential link in the Canadian healthcare supply chain, providing over 70,000 products to healthcare facilities and medical professionals across the country.

We currently have an exciting opportunity for a Bilingual Senior Tenders Analyst to add to our team in Dorval, QC or Vaughan, ON. Reporting directly to the Manager, Tenders, you will collaborate closely with other departments and service organizations to contribute to the overall success of the company’s objectives. The primary goal is to deliver quality Tenders, Request for Proposals (RFP), Request for Quotation (RFQ), Request for Information (RFI) (collectively "RFx") submissions within the customer-defined deadlines and requirements to increase business for Cardinal Health Canada. This role will also provide in-depth focus on the review of the RFx documents and terms and conditions, conduct risk identification for business and legal review of the documents, and redline agreements as required. You will manage multiple RFx submissions at a given point in time, leading cross-functional teams, representing all parts of the business.

The Bilingual Senior Tenders Analyst will also be responsible for monitoring the status of the submitted RFx projects and, upon award, coordinate all the activities between the customer and internal teams to sign the contract. You also bring with you a level of experience that can provide value-added service, intel, and knowledge sharing to Commercial teams to support driving growth of the business.

Your Contributions to the Organization:

The Bilingual Senior Tenders Analyst is responsible for the timely development and completion of the entire RFx project lifecycle from inception to award. This position is also responsible for managing the RFx process, coordinating all tasks relating to bids, supporting contract management, and working with cross-functional teams to achieve company-wide objectives. This position requires someone with project management experience, a keen attention to detail, strong time management skills, a customer-centric approach, and a desire to collaborate on projects. You are comfortable in reviewing and articulating details from contract and bid documents and bringing people together to meet a common goal. You are motivated by learning new things, being comfortable in sharing your thoughts, driving process improvement initiatives, and working with tools that will create efficiencies. You are open to change, collaboration, giving and receiving feedback, and holding yourself and others accountable in all that you do.

  • Lead the entire RFx and contract lifecycle process, from initial intake to final submission and contract award, in alignment with RFx and/or contract timelines.

  • Responsible for sourcing and qualifying new bid opportunities from various bid sites.

  • Act as project lead of the assigned RFx, facilitate and streamline the communication, coordinate kick-off calls, and coordinate with cross-functional teams to develop a competitive response.

  • Liaise with the customer to seek clarification, coordinate questions, and address RFx requirements, as required.

  • Review RFx documents, associated contract templates, assign tasks, and set internal timelines for all appropriate subject matter experts.

  • Review contractual terms and conditions of RFx documents and contracts, identify contractual risks, and collaborate with internal stakeholders for approvals as required.

  • Draft proposals/agreements with our customer, where required.

  • Coordinate, collect, and assemble RFx materials and responses.

  • Responsible for the submission of quality proposals and RFx submissions within the customer-defined deadlines to help support growth for the business.

  • Work and collaborate with cross-functional teams, Sales, Marketing, Finance, and Legal.

  • Ensure the final bid submission is of high quality, meets all specifications, is delivered to the customer on time, and is archived electronically.

  • Monitor the status of the submitted tenders and RFPs.

  • Redline RFx contract awards from notification of preferred proponent through to finalization/execution.

  • Update and maintain the systems with all the relevant data for the awarded business.

  • Support escalation resolution and response.

  • Coordinate all the activities between the customer and internal teams to finalize and sign the contract.

  • Develop business relationships with internal stakeholders to ensure effective coordination of the tendering process.

  • Lead complex, cross-functional RFx projects of large scope.

  • Work with other subject matter experts to foster a culture of continuous improvement and best practices through engagement and continuous feedback.

  • Support key policies and procedures to achieve specific goals.

This Job might be for you if:

  • RFx/Contract Management experience required; preference given to candidates with solid experience managing contracts or equivalent.

  • 2-4 years of experience.

  • BA, BS, or equivalent experience in a related field. Advanced Degree preferred.

  • Exceptional communication skills in French and English (written and verbal) are required.

  • Proven time management and organizational skills to support a deadline-driven environment.

  • Strong business acumen.

  • Detail-oriented and focused on quality of deliverables.

  • Ability to execute in a fast-paced environment, manage competing deadlines, and work well under pressure.

  • Driven to continuously look for improvements with a problem-solving and solution-oriented mindset.

  • Ability to work in a self-directed/autonomous manner, in an office or remote setting.

  • Maintains a high standard of professionalism and integrity.

  • Analytical thinking and action-oriented.

  • Strong project management skills.

  • Ability to identify, assess risk, and escalate appropriately when responding to RFx contractual terms and conditions.

  • Ability to build relationships within internal/external teams and key stakeholders.

  • Professional experience in the medical industry, distribution organization, and/or large multinational organization is an asset.

Cardinal Health is committed to employment equity and encourages applications from women, visible minorities, Aboriginal peoples, and persons with disabilities.

Cardinal Health is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Human Resources team is responsible for working with applicants requesting accommodation at any stage of the hiring process.

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