Transportation Coordinator

4 weeks ago

Oshawa Ontario CK, Durham region, Canada Martin Brower Full time

Position Summary:

The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that maximizes employee safety, involvement and morale. The coordinator has to communicate with the drivers and with different teams and departments.

Position Responsibilities may include, but not limited to:

  1. Plan and execute daily manpower requirements for current day and week, keeping overtime to a minimum.
  2. Assign daily work duties to drivers ensuring safety, service, productivity, and reliability requirements are met.
  3. Maintain Syntellic, Paragon, and Xatanet programs (knowledge of these software packages an asset).
  4. Maintain associated employee bids.
  5. Maintain statistical information on employees, productivity, reliability, equipment, fuel, mileage, delivery schedules, service, etc.
  6. Prepare and upload the daily route trial, adjusting options for greatest opportunity in maximizing safety, service, and cost efficiencies.
  7. Audit all drivers' trip records for legal and process legitimacy.
  8. Maintain and audit weekly payroll entries for drivers.
  9. Communicate across Warehouse, Transportation, and Customer Service departments regarding possible issues impacting our customer or one another.
  10. Review service providers’ performance to ensure service and quality requirements are met.
  11. Capture and report on all restaurant performance trending.
  12. Responsible for Pride data collection and entry.
  13. Analyze preventative maintenance schedules and determine opportunities & recommend actions.
  14. Track employee attendance and summarize monthly.
  15. Coordinate all quality and improvement-related initiatives including but not limited to HACCP; DQMP; CI (Continuous Improvement) Audit.
  16. Coordinate payroll function and associated activities.
  17. Ordering uniforms and other essential outerwear.
  18. Maintaining and coordinating equipment logs, driver awards, lockers, supplies; chep pallet invoicing, e-learning; hotel bookings.
  19. Coordinate e-learning completion.
  20. Preparing First Aid/Injury/Collision Packages coordinating weekly bid assignment; driver notifications.
  21. Provide administrative support to the Modified Work Program.
  22. New Hire paperwork/document – ensuring accurate and timely completion.
  23. Updating of lot diagrams.
  24. Coordination and planning vacation schedules for hourly employees.
  25. Vacation replacement coverage – 20%.
  26. Performing safety audits as required.
  27. All other administrative support duties as applicable including file maintenance.
  28. Ensure the operations follow all Safe Food for Canadians Regulations (SFCR), Global Food Safety Initiative (GFSI), and Good Warehouse Practices (GWP)/Good Drivers Practices (GDP) for transport rules and regulations.
  29. Other projects or duties as assigned.

Required Skills and Experience:

  1. Requires a post-secondary education in Supply Chain/Logistics or a related field, or equivalent experience.
  2. Ability to work well under pressure while working independently or as a team player.
  3. Analytical, detail-oriented, highly accurate, conscientious, and dependable.
  4. Strong interpersonal, customer service, presentation, and organizational skills to oversee staff.
  5. Problem-solving skills, ability to manage customer expectations.
  6. Demonstrates a positive attitude that sets an example for others.
  7. Maintain a sense of urgency, strong multi-tasking, and priority management.
  8. Highly proficient in MS Office: Word, Excel, Access, and Outlook.
  9. Strong leadership/Supervisory qualities ‘a must’ as this position is an entry-level management role.
  10. This position must pass a post-offer background check.

Preferred Skills and Experience:

  1. Previous experience in an operations role at a high-volume, food service distribution centre – an asset.

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.

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