Contract Administrator

1 week ago

Montreal Quebec, Québec, Canada Phase Consulting Full time

Responsibilities:


  • Oversee all subcontract agreements, ensuring they're administered meticulously according to stipulations and provisions. This includes handling key subcontracts administration tasks such as correspondence, variations, claims, and payments.
  • Understand the head contract to properly manage subcontracts and protect the project's financial interests.
  • Collaborate with the procurement team to create and manage supplier and subcontractor tender packages. Analyse and negotiate offers to achieve cost-effective management.
  • Prepare subcontractor agreements, and coordinate reports. Ensure rigorous compliance with contractual obligations and verify that subcontractors and suppliers fulfill their commitments.
  • Maintain systematic records and archives in accordance with project procedures. Participate in cash flow forecasts for assigned contracts.
  • Process progress claims, monitor payment receipts and manage subcontractor claims, including time extensions and variations. Refer disputed claims to the subcontractor manager for decision.
  • Collaborate with team members to assess subcontractors' progress, performance and cost, and gather data for analysis and reporting.
  • Ensure all industrial requirements for each subcontractor on the project are approved and maintained. Maintain registers of contracts, variations, delays, extensions of time etc. for inclusion in reports.


Qualifications:


  • Degree in Finance, Administration, Engineering, Quantity Surveying, Law or other relevant field.
  • At least 10 years of experience in contract administration.
  • Sound business acumen and solid background in tendering, financial management and contract administration and interpretation.
  • Experienced in claims and dispute resolution including leading negotiations.
  • Proven leadership, negotiating and lateral thinking skills.
  • Financial management – demonstrable behaviour in reducing costs and meeting budgets.
  • Excellent communication skills, both written and verbal.
  • Computer proficient, SAP experience is an advantage

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