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Project Coordinator

3 months ago

ON, Canada CharityVillage Full time

Now hiring

We are looking for a newProject Coordinatorto join our team. If you are a detail-oriented person who loves to coordinate multiple complex projects simultaneously, are passionate about the non-profit sector, and looking for a work environment where you can learn and grow, this role may be for you.

Compensation

The annual salary for this position is $57,000 CAD. Laridae offers full time employees a minimum 6-week vacation policy, extended health benefits, and reimbursements for home office equipment.

Remote work & travel

We work remotely internally as a team. However, there are times when travel within Ontario will be required for in-person work with clients across Ontario, and we occasionally meet in person (approximately 2-4 times per year). Travel costs are reimbursed.

Are you an ideal match?

  • You are highly organized and analytical, familiar with the best practices of project coordination

  • You thrive in a remote-first role, self-managing your time with ease and collaborating over messaging apps like Slack

  • You are detail oriented, self-motivated, and eager to learn

  • You are adept at coordinating complicated schedules with a variety of contacts

  • You are a clear, friendly, and professional communicator

  • You are always on the lookout to identify and solve challenges

  • You are passionate about making a difference for non-profit organizations

  • You work independently, meet deadlines, juggle projects and tasks with ease, and are comfortable with tight deadlines

  • Working with a dynamic, engaged, and evolving team appeals to you

Responsibilities

Project coordination

  • Administrative & Logistical Support:Provide administrative support for client-facing projects, including management of project logistics

  • Coordination:Coordinate a complex array of tasks and meetings across multiple projects simultaneously, each involving multiple internal team members and multiple client stakeholders

  • Information Flow:Ensure clear and consistent communication across teams

  • Internal Communication:Effective, clear communications with project and team leads

  • Documentation:Ensure all notes and related documents are properly filed and accessible

  • Process refinement:Refine the coordination processes to strive for efficiency, consistency, and a high quality client experience

Client communication

  • Written Communication:Apply principles and practices of clear communications when preparing correspondence

  • Meeting Coordination:Schedule and organize client meetings, ensuring all necessary parties are informed and prepared

Information capture and sharing

  • Information and knowledge management:Gathering, capturing, consolidating, and supporting knowledge transfer with the aim of improving client experience

  • Note taking:Take succinct and useful notes during meetings, including engagement sessions, which will be used as the basis for client-facing reports

  • Summarization:Summarize key themes, points and takeaways, potentially with assistance from AI tools

  • Contact Management:Maintain and update contact lists and databases

  • Data Entry:Perform data entry using spreadsheets, charts, and internal project management software

Approach to work

  • Teamwork:Demonstrate strong teamwork and assist other members whenever possible and as required

  • Independence:Work independently, managing your own tasks, priorities and deadlines

  • Prioritization:Handle multiple priorities under deadline pressures

  • Proactive:Proactively look for ways to improve Laridae’s client processes, systems, and practices

Qualifications

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At Laridae we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Education & qualifications

  • Degree/diploma from a recognized post-secondary institution or an equivalent amount of lived experience

  • Demonstrated commitment to diversity, equity, and inclusion, anti-black racism, and/or anti-oppression frameworks, policy, and approaches, supported by lived experience and/or education and training

Experience

  • Minimum 3 years’ experience in a related field

  • Experience and demonstrated interest in the non-profit sector, such as work experience in the sector, or volunteer non-profit board experience

  • Demonstrated experience in project coordination and the coordinating logistics for complex initiatives

  • Collaborated effectively on a remote-first team, experience with remote-first service delivery

Knowledge, skills and abilities

  • Project coordination skills, including coordinating schedules and logistics for projects, training and/or events

  • Strong decision-making skills, ability to take initiative, problem solve and plan within job scope

  • Ability to work independently and in a team environment

  • Exceptional communications skills

  • Ability to perform tasks under the direction of a variety of team members

  • Experience handling sensitive/confidential information and matters in a trusted and responsible manner

  • Comfort with remote-first collaboration practices and tools, including messaging (Slack or Teams) and video conferencing (Zoom or Teams)

  • Ability to prioritize work in a busy setting, proactively set objectives, manage time, and meet deadlines in a remote-first environment

  • Ability to apply policies/procedures and make decisions with general directions and guidelines

  • Experience with Project Management and Customer Relationship Management (CRM) software

  • Experience using AI tools to work more efficiently

  • Experience with other business process software is an asset, e.g. office tools (Microsoft 365, Google Workspace), booking systems (Bookings, Calendly), discussion (Slack, Teams), video conferencing (Zoom, Teams), transcription tools

Prepared for remote work

The following are expected and are the responsibility of all Laridae team members:

  • A private, quiet, and professional place to work, focus, and meet remotely

  • A computer that can run a modern software stack (up-to-date operating system, Microsoft Office, Zoom, etc.) with a webcam and microphone

  • Stable, reliable, fast internet connection

Laridae provides financial support to its employees to support our remote work requirements, including a monthly tech stipend, annual reimbursements towards home office set up, monthly reimbursements for home office consumables, and paid licenses for all necessary software.

Occassional work outside business hours

  • You are able to work occasional evenings and weekends, if required by clients’ schedules

Working at Laridae

About Us

Founded in 2012, Laridae has grown into a leading management consulting and training firm. We work exclusively with non-profits, largely in the social service and community-based health sectors. Our team has worked with over 250 organizations on strategy, governance, brand language, change management, communications, and training. Learn more on our website:

  • Our mission, vision, and values

  • Our 2023-2025 strategic directions and commitments

Our Approach to Working together

At Laridae, we provide a different type of work environment. We hold ourselves and each other accountable to living our values in our work, our team, and our communities. We are committed to personal and professional growth through self-reflection and courageous discussion. We know that change is inevitable. We look to evolve our work, our model, and our approaches to better serve our clients, practice what we learn, and make sure Laridae continues to be a great place to be.Consider watching this video to learn more about what it is like to work at Laridae.

Great Place to Work

In 2022, after a thorough, independent analysis conducted by Great Place to Work Institute Canada, we became certified as a Great Place to Work . This certification is based on the direct feedback from employees, provided via an extensive and anonymous survey about their workplace experience.Our employees rated us 98% on the Trust Index, and 100% agreed that “Taking everything into account, I would say this is a great place to work.”

Flexible Work Hours

Our team primarily works remotely. We each work hard and with independence. We value work-life balance and understand that life requires flexibility. We follow a hybrid four-day workweek model, and support alternative work arrangements that allow employees to meet both their work and personal obligations, while ensuring that our business objectives are always met.

Equity, Diversity, and Inclusion

As a team, we are committed to lifelong learning, confronting our own biases and privilege, and continually working towards building a more equitable society. Furthermore, it’s important that the work that we do creates a positive social and environmental impact, and that we actively influence positive shifts in anti-racism, anti-oppression, Indigenous cultural safety, and LGBTQ+ and gender equality. To that end, we havemade a public commitment on anti-racismand continue to implement structural changes within our organization.

Doing Good: A Certified B Corp

Laridae became aCertified B Corporationin 2018.B Corporations use the power of business to solve social and environmental problems. Laridae was certified by the non-profit B Lab as meeting rigorous standards of social and environmental performance, accountability, and transparency.

How to Apply

Laridae practices employment equity and is dedicated to building a workforce that reflects the diversity of our community. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage applications from all qualified individuals.

While we thank all candidates for their interest, only those selected for an interview will be contacted.No telephone enquiries please.

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